Faculty Centre Administrator

Newcastle and Stafford Colleges Group; Kingstone; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

LGPS Pension

Annual Leave 24 days

Cycle to Work

Gym Membership

Health Benefits

Training & Development

Staff Parking

On-site Catering

Free Coffee

Job summary

Newcastle and Stafford Colleges Group (NSCG) invites applications for a Faculty Administrator in the Faculty of Professional Studies at Stafford College. You will provide a comprehensive support service to staff, handling budgets, processing orders, invoices, payments and student forms, and acting as the main contact for enquiries.

You will also assist with exam planning, course advice events, data checks and timetabling, and liaise with students, parents, staff and employers.

Qualifications

• This role requires a good standard of education qualified to level 3 or equivalent.
• Experience in a varied administrative/secretarial role with strong organisation.
• Ability to communicate effectively at all levels with professionalism.

Responsibilities

• Act as initial point of contact for enrolments, queries from students, parents and teachers.
• Handle cash while complying with Financial Regulations.
• Support planning and coordination of exams, assessments and mocks.
• Assist with timetable planning and enrolment tracking.
• Check data from Information Services on student numbers, retention and achievement.

Skills

Communication

Organisation

MS Office

Education

Level 3 qualification in business admin

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

FACULTY ADMINISTRATOR (Professional Studies)

Location: Stafford College
Contract: 37 hours per week, 12 month fixed term contract (maternity cover)
Salary: £26,244 - £27,031 per annum

Newcastle and Stafford Colleges Group (NSCG) is one of the very best colleges in the country. In October 2024 we became the first and only further education provider in England to achieve a full set of outstanding grades in consecutive Ofsted Inspections. This includes recognition of our strong contribution towards meeting Local Skills Needs under the latest version of the Education Inspection Framework (EIF).

The inspection report praised all areas of the College's provision and acknowledged NSCG's 'staff are professional, friendly, incredibly supportive and work tirelessly to meet the needs of learners' 'teachers improve their practice based upon the support they receive' and 'teachers create highly supportive, calm and highly aspirational environments in which learners and apprentices thrive'. ' In summary, NSCG is a great place to work and study.

To read the full Ofsted report for Newcastle and Stafford Colleges Group, please visit the Ofsted Government website, select Find an Inspection Report and search for Newcastle and Stafford Colleges Group.

The group is currently home to a population of over 6,500 full-time students with around 2,000 adult learners and students on higher education programmes. We have over 1,500 apprentices where we work with over 850 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.

This is an exciting opportunity for a highly motivated, enthusiastic and suitably qualified individual with excellent communication and organisational skills to take on this role within Faculty of Professional Studies.

Reporting directly to the Director of Professional Studies you will be responsible for providing a comprehensive support service to staff throughout the department.

Duties are varied and include monitoring budget expenditure and allocations, processing orders, invoices and payments, processing student application forms, supporting course advice events, working with data, checking exam entries as well as dealing with correspondence and as the main contact point for enquiries you will liaise with students, parents, staff and employers.

In addition to a good standard of general education, you should have a relevant business admin qualification along with previous experience of working in a varied and busy administrative and/or secretarial role. You will have a confident manner with the ability to communicate effectively at all levels, excellent MS Office Skills (Word, Excel and Access) and will be able to work efficiently to tight deadlines. Hours of work are usually office hours Monday to Friday, but occasional attendance at open evenings and parents evenings will be required.

Main Duties and Responsibilities:

• With the support of the wider Professional Studies administration team, act as the initial point of contact for all enquiries from students, parents and teachers.
• Handle cash where appropriate complying with the College's Financial Regulations.
• Support the Director of Professional Studies with the planning and coordination of exams, assessments, and mocks exams.
• Assist the Director of Professional Studies and Curriculum Manager with the planning of student timetables and tracking of enrolments.
• To work with the Director of Professional Studies: to check data received from Information Services regarding student numbers, retention and achievement on course.

Required Skills and Experience:

• Has a good standard of education qualified to level 3 or equivalent and be willing to undertake any relevant professional development.
• Has previous experience of working in a varied administrative and secretarial role with outstanding organisational skills.
• Has a confident manner and able to communicate effectively at all levels showing professionalism to visitors and guests.

What's in it for you?

• Employer Pension contributions - Local Government Pension Scheme
• 24 Days Annual Leave (plus Bank Holidays & Christmas Closure).
• Cycle to Work Scheme (Salary sacrifice).
• Subsidised Gym Membership.
• Health-related benefits including Subsidised Health Scheme.
• Excellent Training and Development Opportunities (supported with a dedicated budget).
• Staff Parking
• On site restaurant facilities and FREE early morning coffee/tea and toast

This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college-based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act.

As an equal opportunities employer, we welcome applications from all sectors of the community.