Facilities & Workplace Ops Specialist (1-Year Contract)

Maven Securities; Greater London; On-site; GBP 30,000 - 38,000; Part time

Job summary

Maven Securities is seeking a Receptionist & Workplace Services Administrator for its London office on a 1-year contract (Monday to Thursday). You will manage daily workplace operations, coordinate with HR and IT, and support front-of-house and facilities activities to keep the office efficient and welcoming.

This hands-on role requires strong organisational skills, experience in facilities or building services, and the ability to handle multiple priorities with a proactive,

Qualifications

• Strong Excel skills and working knowledge of office tech.
• Experience in facilities, workplace operations, or building services.
• Excellent organisation and multitasking capabilities.
• Clear communication with internal teams, contractors, and vendors.

Responsibilities

• Oversee daily Workplace Services operations for the London office.
• Coordinate with HR, IT and facilities teams on office issues and maintenance.
• Monitor and audit supplies, access control, and space allocations.
• Support onboarding/offboarding with desk and locker allocations.
• Assist with meeting room setups, events, and catering planning.
• Log and track contractor visits, PPM schedules, and service reports.

Skills

Excel skills

Facilities ops

Organisational skills

Communication skills

Proactive problem solving

Tools

BMS

HVAC systems

MS Office

Job description

Maven Securities is seeking a Receptionist & Workplace Services Administrator for its London office on a 1-year contract (Monday to Thursday). You will manage daily workplace operations, coordinate with HR and IT, and support front-of-house and facilities activities to keep the office efficient and welcoming.

This hands-on role requires strong organisational skills, experience in facilities or building services, and the ability to handle multiple priorities with a proactive,