WPS Facilities & Reception Supervisor (London)

Maven Securities; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Maven Securities in London is seeking an experienced WPS Facilities Supervisor to own and manage the daily operations of our London office, ensuring it is a safe, efficient, and exceptionally well‑maintained environment for our team.

This is a hands‑on, internal role focused on facilities management and employee support, acting as the go‑to person for the behind‑the‑scenes work that powers our workplace. Not a front-office role; 1 year contract, Monday‑to‑Thursday.

Qualifications

• Strong Excel skills (intermediate to advanced).
• Comfortable using AI tools to streamline reporting, documentation, and operational workflows.
• 2–3 years’ experience in facilities, workplace operations, or building services.
• Understanding of Building Management Systems (BMS) and workplace systems.
• Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues.
• Knowledge of health and safety compliance, including risk assessments and fire safety.
• Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor relationships.
• Strong organisational skills with attention to detail and the ability to manage multiple priorities.
• Clear communication skills and confidence working with internal teams, contractors, and building management.
• Proactive, solutions‑focused approach with an interest in improving processes and operational efficiency.
• Utilising AI for task automation and to improve general efficiency.
• IOSH or NEBOSH; First Aid or Fire Marshal; BMS or building services training; understanding of building operations (lifts, HVAC, electrical systems, fire panels, access control).

Responsibilities

• Monitor the Workplace Services inbox and coordinate requests.
• Conduct daily office floor checks to ensure systems and spaces function correctly.
• Coordinate with HR, IT, and other teams on office issues.
• Organise spare parts and maintain tidy stockrooms.
• Support onboarding and offboarding with desk allocations and introductions.
• Assist with desk moves and space audits.
• Attend key committee meetings for WPS.
• Support weekend works and out-of-hours activities.
• Ensure permits to work are logged and contractor documentation maintained.
• Prepare spaces for powerdowns and office reconfigurations.
• Attend PPM visits to ensure compliance.

Skills

Excel

AI tools

Facilities experience

BMS

M&E troubleshooting

Health & safety

Contractors coordination

Organisational skills

Job description

Maven Securities in London is seeking an experienced WPS Facilities Supervisor to own and manage the daily operations of our London office, ensuring it is a safe, efficient, and exceptionally well‑maintained environment for our team.

This is a hands‑on, internal role focused on facilities management and employee support, acting as the go‑to person for the behind‑the‑scenes work that powers our workplace. Not a front-office role; 1 year contract, Monday‑to‑Thursday.