Facilities & Workplace Coordinator — Cardiff Office

International Baccalaureate; Cardiff; Vor Ort; GBP 27.000 - 33.000; Vollzeit

Benefits dieser Stelle

Flexible benefits allowance

Pension contribution

Family-friendly benefits

25 days annual leave

Life assurance

Volunteer leave

Professional development

Zusammenfassung

The International Baccalaureate is seeking a permanent Facilities Administrator to join the Cardiff Global Centre. This full-time, 37.5 hour role runs Monday to Friday, 8:30am–4:30pm, with a site-based working pattern and regular reception duties.

You will support daily operations, coordinate facilities services, manage suppliers, assist with budget support, and help maintain health and safety records to ensure a safe, welcoming office.

Qualifikationen

• 2+ years in facilities or workplace-related roles.
• Strong customer service and communication skills.
• Organised with the ability to manage competing priorities.
• Experience with budget administration, purchasing and invoices.
• Experience coordinating third-party suppliers.
• Knowledge of local workplace legislation.
• Proficient in Microsoft 365 applications (Excel, Word, Outlook, Teams).
• A-Levels or equivalent; GCSE Maths/English.
• Minimum C1 English proficiency.

Aufgaben

• Support daily operation of the Cardiff Global Centre, ensuring safe, well-maintained and professionally presented facilities.
• Provide reception and visitor services, manage access, and support safety and security requirements.
• Coordinate workplace hospitality, meetings, catering, events, courier and related services.
• Conduct routine workplace inspections and coordinate planned and reactive maintenance and servicing.
• Coordinate day-to-day activity of facilities suppliers and manage records.
• Support Facilities budget administration, purchasing, invoices and expenditure monitoring.
• Maintain Facilities health and safety, emergency-response, security and business-continuity records.
• Maintain accurate Facilities, space, inventory and asset information.
• Occasional evening, weekend or out-of-hours support may be required.

Kenntnisse

Facilities experience

Customer service

Budget administration

Supplier coordination

MS 365 suite

English proficiency

Organisation

Ausbildung

A-Levels and GCSEs (Maths/English)

Tools

Microsoft 365 (Excel/Word/Outlook/Teams)

Jobbeschreibung

The International Baccalaureate is seeking a permanent Facilities Administrator to join the Cardiff Global Centre. This full-time, 37.5 hour role runs Monday to Friday, 8:30am–4:30pm, with a site-based working pattern and regular reception duties.

You will support daily operations, coordinate facilities services, manage suppliers, assist with budget support, and help maintain health and safety records to ensure a safe, welcoming office.