Facilities and Premises Adminstrator

Presdales School; Little Amwell; On-site; GBP 26,000 - 38,000; Full time

Job summary

Presdales School is seeking a premises coordinator to lead the premises team, ensuring timely completion of maintenance work and accurate scheduling.

You will manage lettings, liaise with hirers, and coordinate site preparations for events, with occasional weekend duties and keyholder responsibilities.

Qualifications

• Experience in premises or facilities management is essential.
• Flexibility to work some weekend hours and be keyholder for lettings.
• Ability to coordinate multiple contractors and events.

Responsibilities

• Coordinate the premises team to complete work on time.
• Monitor and allocate job schedules from maintenance requests.
• Obtain budget approvals for larger items prior to purchase.
• Order parts and stock items to minimise delays.
• Contact and diarise contractors for site works.
• Align site readiness with school calendar for events.
• Administer lettings requests and communicate with hirers.
• Liaise with hirers to maintain good relations and enforce site rules.
• Attend the site during lettings to identify issues.
• Record site usage to maximise estate utilisation.
• Manage site preparation for events (concerts, evenings, exams).

Skills

Premises management

Budgeting

Contractor liaison

Lettings administration

Job description

Main Purpose of Job:

Premises

• To co-ordinate the work of the premises team to ensure that work is completed in a timely fashion.
• To monitor and allocate the job schedule from the requests received for maintenance.
• To obtain budgetary approval for larger items prior to purchase.
• To order parts and stock items to minimise delays to the work schedule.
• To contact and diarise contractors for work required on site including cyclical items, e.g. skip changeovers etc.
• To monitor the school calendar to ensure that the site is prepared and the premises team are aware of additional responsibilities (e.g. parking).

Facilities

• To administer the lettings requests for the school and to ensure all communication is up to date, with both confirmations to hirers and requests we are unable to fulfil.
• To liaise with hirers to ensure that the good relationship is maintained whilst also ensuring that the school site rules and protocols are adhered to.
• Periodically to attend the site when lettings are starting or finishing to identify any issues at the school.
• To accurately record the site usage to ensure that the school estate is used to its full potential.
• To manage site preparation for special events including concerts, open evenings, parents' evenings, community lettings and examinations.

The needs of the school will require a flexible approach to include some weekend work and keyholder responsibility for lettings.