Facilities Operations Coordinator

CBW Staffing Solutions Ltd; City Of London; On-site; GBP 27,000 - 33,000; Full time

Job summary

CBW Staffing Solutions Ltd is seeking a Facilities Administrator to join our client team at London Bridge. This full-time, office-based role offers a salary of £30,000 per annum and standard office hours.

You will provide front-line support, handle calls and emails, manage faults, invoicing, budgets, purchase orders, and coordinate with site teams and subcontractors to ensure SLA compliance and smooth contract operations.

Responsibilities

• Providing support to the client and answer calls and emails in a professional and timely manner
• Determine the nature, priority of faults based on information provided by the client
• Genwral Administration- Invoicing and Budget Reports
• Raising Purchase Orders
• Dealing with Subcontractors and closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
• Managing the supply chain and drive them to attend within required SLA’s
• WIP and Budget Management
• Driving the engineering team to attend to all callouts within required SLA’s
• To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this
• Raise and assign work orders to relevant resources
• Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations
• Promote and maintain office culture throughout teams
• Monitoring calls received from the customer through to call completion and updating records
• Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA’s.
• Ensure documentation is maintained and readily available using company systems
• Manage system as a key user on site including PPM records, reactives and reporting
• Promote and maintain company culture throughout the team
• Maintain people records such as new starters, leavers, general staff changes, contact details, etc
• Effective communication with all levels of internal teams and external customers
• Familiar with daily operations and the specific scope of the contract
• Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager

Job description

CBW Staffing Solutions Ltd is seeking a Facilities Administrator to join our client team at London Bridge. This full-time, office-based role offers a salary of £30,000 per annum and standard office hours.

You will provide front-line support, handle calls and emails, manage faults, invoicing, budgets, purchase orders, and coordinate with site teams and subcontractors to ensure SLA compliance and smooth contract operations.