Facilities Officer

Housing for Women; Greater London; On-site; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Salary £31,114 pro rata per annum

Annual leave trading

Health Shield

Season Ticket Loan

Subsidised gym membership

Course funding

Job summary

Housing for Women is a registered charity and independent housing association committed to empowering women. We are seeking a part-time Facilities Officer (17.5 hours per week) to manage day-to-day admin for head office and satellite sites in London, with support for governance, budgets and safety compliance.

You will coordinate suppliers, manage documents, and assist the CEO’s PA while ensuring timely processing of post and notices; the role offers a supportive team culture and opportunities

Qualifications

• Experience in office or facilities administration.
• Experience coordinating suppliers, contractors or external service providers.
• Strong organisational skills with the ability to manage a varied workload.
• Excellent communication and interpersonal skills.
• The ability to prioritise work, meet deadlines and work proactively.
• A high level of accuracy and attention to detail.
• The ability to work collaboratively across a wide range of teams.
• The willingness to attend occasional evening and weekend meetings or events.
• Confidence using office systems, document management and Microsoft Office applications.

Responsibilities

• Ensure the efficient day-to-day administrative operation of head office and satellite sites, providing high-standard facilities support.
• Log, coordinate and progress incoming post and formal notices, meeting key timescales and deadlines and escalate to the Executive Team if required.
• Coordinate work, events and communications across the organisation; provide backup support to the PA to the Chief Executive as required.
• Monitor and administer budgets; support Governance Manager with governance and information management (including SARs and archiving).
• Provide good understanding of Health & Safety compliance to support facilities management responsibilities.

Skills

Office administration

Facilities coordination

Budget monitoring

Governance support

Health & Safety compliance

MS Office

Excellent communication

Organisational skills

Evening/weekend flexibility

Tools

Microsoft Office

Job description

Housing for Women is a registered charity and independent housing association. We champion female empowerment by providing and promoting affordable homes for women and gender-specific support services.

Since 1934, we have been working to build a more equal society for women, creating a world where everyone has a safe roof over their head regardless of circumstance, and where violence against women is no longer tolerated.

The Benefits

• Salary of £31,114 per annum pro rata
• Buying and selling annual leave
• Health Shield
• Season Ticket Loan
• Subsidised gym membership
• Course funding

This is a fantastic opportunity for an organised office or facilities administrator to join our purpose-driven organisation.

Joining us, you\'ll find a passionate, dedicated team and a real drive to help people and make life better for women. On top of this, we\'ll support you to grow and develop professionally as part of our work family.

What\'s more, with a commitment of just 17.5 hours per week, you\'ll have plenty of time to pursue life\'s other undertakings, whether that\'s caring for others, learning something new or simply enjoying more time doing the things you love.

The Role

As a Facilities Officer, you will ensure the efficient day-to-day administrative operation of our head office and satellite sites, providing a high standard of facilities support to colleagues across the organisation.

You\'ll ensure incoming post and formal notices are logged, co-ordinated and progressed efficiently, making sure key timescales and deadlines are met whilst escalating matters to the Executive Team where required.

Helping to co-ordinate work, events and communications across the organisation, you will work collaboratively with colleagues and provide backup support to the PA to the Chief Executive as required.

You will also be responsible for budget monitoring and administration, support the Governance Manager with governance and information management activities (including SARs and archiving), and have a good understanding of Health & Safety compliance to support the organisation\'s facilities management responsibilities.

About You

To be considered as a Facilities Officer, you will need:

• Experience in office or facilities administration
• Experience co-ordinating suppliers, contractors or external service providers
• Strong organisational skills with the ability to manage a varied workload
• Excellent communication and interpersonal skills
• The ability to prioritise work, meet deadlines and work proactively
• A high level of accuracy and attention to detail
• The ability to work collaboratively across a wide range of teams
• The willingness to attend occasional evening and weekend meetings or events
• Confidence using office systems, document management and Microsoft Office applications

The closing date for this role is 20th October 2026.

Candidates interested in applying should attach a cover letter outlining how they meet the essential criteria specified in the person specification as well as how they think they meet Housing for Women’s EPIC values.

Other organisations may call this role Facilities Administrator, Office Administrator, Office Co-ordinator, Workplace Co-ordinator, Office & Facilities Assistant, Facilities Assistant, or Administrative Officer.

Webrecruit and Housing for Women are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business, and we believe that the more inclusive our environments are, the better our work will be.

ERIS: Equal opportunities statement retained as provided.