Facilities Management & Compliance Coordinator (Hybrid)

Runnymede; Addlestone; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working 3 days in the office, 2

Flexible working

29 Days annual leave

Excellent Pension Scheme

Free Parking

Training and development opportunities

Professional membership paid

Cycle to work

Season ticket loan

Health insurance plan after 1 year

Employee Assistance Programme (EAP)

Job summary

Runnymede Borough Council is seeking a proactive Facilities Management Co‑ordinator to support both Facilities Management and Assurance & Risk teams across the council’s estate. You will coordinate day‑to‑day facilities management activities, monitor contractor performance, and maintain records for contracts and compliance.

You will assist with office moves, tenancy processes, and data collection for regulatory returns, while upholding high standards of service and safety.

Qualifications

• Strong written and verbal communication skills.
• Good organisational and time‑management skills.
• IT literacy, including MS Office and the ability to maintain accurate records across IMS and procurement platforms.
• Experience in customer-facing or team-based environments with a commitment to high-quality service.
• Awareness of basic property and facilities management principles, willingness to learn council processes.

Responsibilities

• Coordinate day‑to‑day facilities management activities across the Civic Centre and wider property portfolio.
• Assist in monitoring contractor performance, raising issues and ensuring timely resolution of maintenance and compliance tasks.
• Maintain accurate records for maintenance contracts, procurement activity, quotes and statutory compliance KPIs.
• Assist with internal office moves, including furniture orders, layout changes and stakeholder liaison.
• Administer residential tenancy processes, including renewals, variations and system updates.
• Carry out Stage 1 complaint triage by gathering information, drafting responses and tracking themes.
• Raise purchase orders, process invoices and approve payments up to £10,000.
• Coordinate health and safety records, contractor monitoring and risk assessment documentation.
• Collate data for Building Safety Act and Ofgem Community Heat Network returns.
• Provide operational and administrative assistance for audits, emergency planning and sustainability targets.

Skills

Communication

Organisation

Time management

Attention to detail

Education

GCSE level

Tools

MS Office

IMS

Asset management systems

Procurement platforms

Job description

Runnymede Borough Council is seeking a proactive Facilities Management Co‑ordinator to support both Facilities Management and Assurance & Risk teams across the council’s estate. You will coordinate day‑to‑day facilities management activities, monitor contractor performance, and maintain records for contracts and compliance.

You will assist with office moves, tenancy processes, and data collection for regulatory returns, while upholding high standards of service and safety.