Facilities Operations & Compliance Assistant

Runwood Homes Ltd; Essex; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

28 days Paid Holiday

Pension Scheme

Blue Light Card and discounts

Employee Assistance Scheme for family

Progression opportunities

Free on-site parking

Job summary

Runwood Homes is seeking an Assistant Facilities Manager to join our friendly support team in an office-based role. You will provide essential administrative and coordination support to keep our care homes safe, well-maintained, and welcoming for residents, visitors and staff.

Working with the facilities and care home teams, you will coordinate planned and reactive maintenance, manage contractor communications and maintain compliance records.

Qualifications

• Experience in administration within facilities, property, maintenance or similar environment.
• Strong organisational skills with attention to detail.
• Confident communicator with a professional approach.
• Proficient in Microsoft Office applications including Outlook, Excel and Word.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate planned and reactive maintenance across multiple care homes.
• Liaise with contractors to arrange visits, obtain quotations and monitor works.
• Maintain accurate compliance records and facilities documentation.
• Update facilities management systems and records.
• Respond to enquiries from care homes and provide timely support.
• Assist with reporting, audits and departmental projects.
• Ensure maintenance issues are resolved efficiently and communicated clearly.

Skills

Organised

Communication

Administration

Multitasking

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Runwood Homes is seeking an Assistant Facilities Manager to join our friendly support team in an office-based role. You will provide essential administrative and coordination support to keep our care homes safe, well-maintained, and welcoming for residents, visitors and staff.

Working with the facilities and care home teams, you will coordinate planned and reactive maintenance, manage contractor communications and maintain compliance records.