Facilities Management Admin - Heathrow (FTC)

Mitie; Greater London; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Choices lifestyle benefits

MiDeals discounts

Cycle-to-work

Enhanced pension contributions

Mitie Matching Share Plan

Mitie Stars recognition

Job summary

Mitie is seeking a Facilities Management Administrator to support the Heathrow Airport contract. This full-time role (12-month FTC) focuses on administering maintenance work orders, coordinating with engineers and managers, and ensuring documentation and compliance across Maximo, SharePoint and BI systems.

Responsibilities include monitoring KPIs, managing records, and assisting with financial tasks such as WIP, contractor payments and invoices, all within a high-profile facilities management

Qualifications

• Experience in administration and work order management or a facilities management environment.
• Experience with Maximo, Power BI, Microsoft Office and SharePoint.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Excellent communication and stakeholder management skills.
• High attention to detail with proactive problem solving.

Responsibilities

• Manage and monitor planned and reactive maintenance work orders, ensuring timely completion and compliance with contractual requirements.
• Support engineers, supervisors and managers with work order administration, quotations, purchase orders and completion documentation.
• Monitor work orders using Maximo and BI tools, driving performance against KPIs.
• Maintain records in SharePoint, Maximo and company systems with correct documentation.
• Liaise with clients, subcontractors, suppliers and internal teams while supporting financial activities including WIP, contractor payments, invoice processing and revenue recovery.

Skills

Administration

Work order management

Facilities management

Organisational skills

Stakeholder management

Communication

Attention to detail

Proactive approach

Education

Tools

Maximo

Power BI

Microsoft Office

SharePoint

Job description

Mitie is seeking a Facilities Management Administrator to support the Heathrow Airport contract. This full-time role (12-month FTC) focuses on administering maintenance work orders, coordinating with engineers and managers, and ensuring documentation and compliance across Maximo, SharePoint and BI systems.

Responsibilities include monitoring KPIs, managing records, and assisting with financial tasks such as WIP, contractor payments and invoices, all within a high-profile facilities management