Facilities Coordinator | 14-Month FTC | Aviation Client

Confidential; Hemel Hempstead; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Discretionary annual bonus

Annual performance appraisal

Job summary

Confidential is seeking a meticulous Facilities Coordinator for a 14-month FTC in Hemel Hempstead. The role focuses on coordinating maintenance activities, liaising with clients and engineers, and ensuring jobs move smoothly from start to finish.

A driving licence and access to a vehicle are required due to client site visits. You will manage reactive and planned maintenance, keep data accurate across systems, and support cost tracking and compliance.

Qualifications

• Office-based facilities coordination or scheduling experience preferred.
• Ability to manage multiple priorities and maintain accurate records.
• Experience in coordinating maintenance and client communications is desirable.

Responsibilities

• Coordinate reactive and planned maintenance, inspections and scheduled works.
• Schedule engineers and subcontractors, arrange access and keep clients updated.
• Communicate daily with engineers to relay job info and track progress.
• Monitor outstanding jobs, chase reports, timesheets and invoices to completion.
• Keep job, scheduling and service data accurate across systems and logs.
• Support cost tracking, procurement logs and subcontractor invoice checks.
• Assist with client compliance documentation and QA processes.
• Collaborate with Operations, Engineering, Compliance and Finance to ensure smooth operations.
• Prepare reports, client reviews and operational updates.
• Visit client sites regularly to stay informed on site activities.

Skills

Organised

Attention to detail

Multitasking

Client communication

Proactive

Customer focus

Excel

Tools

Microsoft Office

Job description

Confidential is seeking a meticulous Facilities Coordinator for a 14-month FTC in Hemel Hempstead. The role focuses on coordinating maintenance activities, liaising with clients and engineers, and ensuring jobs move smoothly from start to finish.

A driving licence and access to a vehicle are required due to client site visits. You will manage reactive and planned maintenance, keep data accurate across systems, and support cost tracking and compliance.