Heathrow Facilities Admin: Grow, Deliver & Thrive

Mitie Group plc.; Hounslow; On-site; GBP 26,000 - 38,000; Full time

Job summary

Mitie Group plc. at Heathrow Airport is seeking a Facilities Management Administrator to support the delivery of Hard and Soft Services, ensuring maintenance activities and compliance targets are met.

You will manage and monitor work orders, assist Engineers and Managers, and maintain records using Maximo, Power BI, SharePoint and Microsoft Office, while liaising with clients and suppliers.

Qualifications

• Experience in administration or work order management.
• Proficiency with business systems such as Maximo, Power BI, SharePoint and MS Office.
• Strong organisational skills and ability to prioritise multiple tasks and meet deadlines.
• Excellent communication and stakeholder management abilities.
• Proactive, detail-oriented approach to work.

Responsibilities

• Manage and monitor planned and reactive maintenance work orders, ensuring timely completion and compliance with contractual requirements.
• Support Engineers, Supervisors and Managers with work order administration, quotations, purchase orders and completion documentation.
• Monitor current, overdue and upcoming work orders using Maximo, Power BI and other business systems, driving performance against KPIs.
• Maintain accurate records within SharePoint, Maximo and company systems, ensuring documentation and evidence are stored and attached.
• Liaise with clients, subcontractors, suppliers and internal teams while supporting financial activities including WIP monitoring and invoice processing.

Skills

Organisation & multitasking

Communication skills

Attention to detail

Stakeholder management

Tools

Maximo

Power BI

SharePoint

Microsoft Office

Job description

Mitie Group plc. at Heathrow Airport is seeking a Facilities Management Administrator to support the delivery of Hard and Soft Services, ensuring maintenance activities and compliance targets are met.

You will manage and monitor work orders, assist Engineers and Managers, and maintain records using Maximo, Power BI, SharePoint and Microsoft Office, while liaising with clients and suppliers.