Facilities & Maintenance Admin Coordinator

Circle Health Group; Glasgow; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

25 days holiday

Private Pension Scheme

Private Healthcare

Friends & Family Hospital Discounts

Family Friendly policies

Life Insurance

Staff engagement hub

Wellbeing resources

Employee recognition

Training & development

Job summary

Circle Health Group is seeking a Facilities Service Administrator at the National Enquiry Centre in Hillington, Glasgow. This full-time, permanent role offers 37.5 hours per week, Monday to Friday, 8am to 4pm, with a salary up to £24,947 per annum.

You will support day-to-day facilities operations, process maintenance data, handle enquiries, liaise with contractors, manage asset data, process invoices, and maintain records. The team emphasises accurate IT skills and customer-focused service.

Qualifications

• Proven accurate IT/keyboard and MS Office skills.
• Maths GCSE or equivalent.
• Data input experience with high accuracy.
• Ability to learn new software.
• Customer service experience.
• Good team player.
• Problem solving and analytical skills.
• Excellent telephone manner.
• Strong organisational and communication skills.

Responsibilities

• Join facilities team to support day-to-day operations.
• Process data for MMS and EBME systems.
• Handle enquiries by email and phone.
• Liaise with external providers/contractors.
• Schedule and monitor maintenance requests.
• Manage asset data.
• Process invoices.
• Maintain document control for audit/compliance.
• Provide general administrative support.

Skills

IT skills

MS Word

Excel

Outlook

Customer service

Team player

Problem solving

Analytical skills

Telephone communication

Organisational skills

Written & verbal communication

Education

Maths GCSE

English GCSE

Job description

Circle Health Group is seeking a Facilities Service Administrator at the National Enquiry Centre in Hillington, Glasgow. This full-time, permanent role offers 37.5 hours per week, Monday to Friday, 8am to 4pm, with a salary up to £24,947 per annum.

You will support day-to-day facilities operations, process maintenance data, handle enquiries, liaise with contractors, manage asset data, process invoices, and maintain records. The team emphasises accurate IT skills and customer-focused service.