Facilities Service Administrator - Data & Maintenance Support

Circle Health Group; Glasgow; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Wellbeing resources

Training and development opportunities

Job summary

Circle Health Group in Glasgow is seeking a Facilities Administrator to join the National Enquiry Centre team. The role is full time, 37.5 hours per week, Monday to Friday, 8am–4pm, based in Hillington.

You will support daily facilities operations, process data for MMS and EBME systems, handle enquiries by phone and email, and coordinate with external providers. Strong IT skills and attention to detail are essential.

Qualifications

• Proven accurate IT/keyboard skills, proficient in the use of MS Word, Excel and Outlook
• Minimum of GCSE/Standard Grade/National 4/5 Mathematics and English
• Data input experience required with high attention to detail
• Ability to learn new software applications
• Good team player
• Problem solving and analytical skills
• Excellent telephone communication manner
• Ability to demonstrate exceptional organisational skills and ability to prioritise
• Excellent written/verbal communication and interpersonal skills

Responsibilities

• To be an active member of the facilities team, involved in the day to day running of the department, providing an efficient and high-quality facilities management service to all internal customers, ensuring that the overall objectives of the facilities function are achieved
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS) and EBME Management system
• Effectively handle enquiries via email and telephone
• Liaising with external service providers/contractors
• Schedule and monitor progress of maintenance requests
• Maintain document control files for audit and compliance

Skills

MS Word

Excel

Outlook

Data input

High attention to detail

Team player

Problem solving

Verbal communication

Written communication

Interpersonal skills

Education

GCSE/Standard Grade/National 4/5 Mathematics

GCSE/Standard Grade/National 4/5 English

Tools

Maintenance Management system

EBME Management system

Job description

Circle Health Group in Glasgow is seeking a Facilities Administrator to join the National Enquiry Centre team. The role is full time, 37.5 hours per week, Monday to Friday, 8am–4pm, based in Hillington.

You will support daily facilities operations, process data for MMS and EBME systems, handle enquiries by phone and email, and coordinate with external providers. Strong IT skills and attention to detail are essential.