Facilities & Front Desk Lead (Part-Time, London)

ADS; Greater London; On-site; GBP 25,000 - 32,000; Part time

Job summary

ADS is seeking an experienced Office Manager to provide high-quality reception and facilities support across our London offices. The role leads a small team of part-time receptionists, ensuring a professional, welcoming environment for staff and visitors.

Responsibilities include overseeing daily office operations, coordinating with contractors, managing meeting room use, and maintaining health and security standards.

Qualifications

• Strong communication skills and confidence interacting with colleagues, visitors and stakeholders at all levels.
• Able to work independently, take ownership and use initiative.
• Strong time management skills and a reliable approach to work.
• Excellent organisation and coordination skills.
• Proactive with a willingness to identify and resolve issues.
• Keen eye for detail and accuracy.
• Able to balance competing priorities and manage a varied workload.

Responsibilities

• Take responsibility for the day-to-day operation of the office environment, ensuring reception and facilities run smoothly.
• Manage and support a team of three part-time Receptionists across two offices.
• Oversee reception to provide a professional, welcoming experience for visitors.
• Ensure visitors are signed in and compliant with health, safety and security requirements.
• Coordinate daily facilities with external contractors and suppliers to address issues promptly.
• Oversee office maintenance, repairs and refurbishments with internal teams and contractors.
• Manage meeting room arrangements, bookings, preparation and scheduling conflicts.
• Ensure meeting room facilities and IT equipment are ready and report faults to IT.

Skills

Strong communication

Independent

Time management

Organisation

Proactive

Attention to detail

Ability to balance priorities

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

ADS is seeking an experienced Office Manager to provide high-quality reception and facilities support across our London offices. The role leads a small team of part-time receptionists, ensuring a professional, welcoming environment for staff and visitors.

Responsibilities include overseeing daily office operations, coordinating with contractors, managing meeting room use, and maintaining health and security standards.