Facilities & Fleet Coordinator — Drive Efficient Operations

Espire; United Kingdom; Remote; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Health Cashback Plan

Pension Scheme

Life Assurance

Free Parking

Option to purchase up to 5 extra days

Job summary

Espire seeks a proactive Facilities Coordinator for our Tamworth head office. This permanent, full-time, office-based position supports fleet administration, utilities and waste management, contractor relationships, site maintenance and Health & Safety initiatives to deliver efficient services.

You will coordinate fleet activities, manage utilities data and supplier relationships, assist with business continuity plans and liaise with drivers, insurers and maintenance teams to keep operations

Qualifications

• Attention to detail and high accuracy in work.
• Strong communication with colleagues and suppliers.
• Good planning and organisational ability, able to prioritise.
• Administrative capabilities to manage multiple tasks.
• Flexibility for ad hoc tasks as required.
• Valid Full Driving Licence.
• Proficient with Microsoft Office, especially Excel and Outlook.

Responsibilities

• Fleet Admin/Tasks: manage fleet post and emails, maintain records, distribute fines and track payments.
• Deliver vehicles to garages and prepare cars for new drivers; be a point of contact for drivers.
• Liaise with insurers and drivers in the event of accidents; check invoice costs and mileage changes.
• Waste: manage Waste Transfer Notes and certificates; liaise with waste suppliers.
• Utilities: input utility data, ensure bill accuracy, contact suppliers and read meters.
• Site coordination: coordinate repairs with contractors and internal teams; support Health & Safety initiatives.

Skills

Attention to detail

Communication

Organisational skills

Administrative skills

Flexibility

Full Driving Licence

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Espire seeks a proactive Facilities Coordinator for our Tamworth head office. This permanent, full-time, office-based position supports fleet administration, utilities and waste management, contractor relationships, site maintenance and Health & Safety initiatives to deliver efficient services.

You will coordinate fleet activities, manage utilities data and supplier relationships, assist with business continuity plans and liaise with drivers, insurers and maintenance teams to keep operations