Facilities Coordinator

Elucian Limited; United Kingdom; Remote; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Health Cashback Plan

Pension Scheme

Life Assurance

Free Parking

Option to purchase up to 5 extra days

Job summary

Elucian Limited is seeking a Facilities Coordinator to support fleet administration, utilities, waste management, and contractor relationships at our Tamworth head office. This permanent, full-time role involves maintaining fleet records, coordinating site repairs, and supporting Health & Safety initiatives to keep operations running smoothly.

You will liaise with drivers, insurers, utility suppliers and maintenance teams, ensuring accurate data, compliant documentation, and timely communication

Qualifications

• Attention to detail with high accuracy.
• Confident communication with colleagues and suppliers.
• Strong problem solving and prioritising workload.
• Effective administrative skills.
• Full Driving Licence.
• Computer literacy with Microsoft Office (Excel, Outlook).

Responsibilities

• Manage fleet post and emails and maintain fleet records.
• Coordinate fleet drivers travel and vehicle deliveries.
• Liaise with insurers and drivers after accidents.
• Control Waste Transfer Notes and ensure documents are up to date.
• Input utility bills and verify bill accuracy.
• Coordinate site repairs with contractors and maintenance teams.
• Support Health & Safety and environmental initiatives.

Skills

Attention to detail

Communication skills

Problem solving

Organisational skills

Administrative skills

Full Driving Licence

Excel

Outlook

Tools

Excel

Outlook

Job description

Job Overview

Are you organised, proactive, and enjoy keeping essential business functions running smoothly?
We’re looking for a Facilities Coordinator to support fleet administration, utilities and waste management, contractor relationships, site maintenance activities, and Health & Safety initiatives. This is a fantastic opportunity to play a key role in delivering efficient facilities services and making a positive impact across the business.

Employment Details

This is a permanent full time position which is fully office based at our head office in Tamworth.

Main Duties

• Fleet Admin/Tasks:
  • Responsible for fleet post and emails.
  • Maintain all fleet records using internal fleet software
  • Distribution of fines to drivers and a follow up to ensure payment was made.
  • Delivery of cars to garages and prepare cars for new drivers.
  • Be a point of contact for drivers.
  • Liaise with insurers and drivers in the event of an accident.
  • Checking Invoice costs
  • Assessing mileage usage and actioning changes to leases where necessary.
  • Arranging for foreign travel permissions for drivers
  • Liaising with insurers for vehicle cover.
  • Car inspections.
  • Management of Pool cars for staff.
• Waste:
  • Control of Waste Transfer Notes and collation of waste amounts per contractor.
  • Ensuring certificates and accreditation records from waste suppliers are current.
  • Contacting waste suppliers in the case of a failed collection.
  • Assessing waste supplier information to ensuring accuracy and all documents are in date.
• Utilities:
  • Input of data from utility bills.
  • Ensuring bill accuracy.
  • Contact with suppliers where necessary.
  • Be a point of contact for meter reading companies.
  • Liaising with the Purchasing and Accounts departments over suppliers, contractors and queries.
  • Support any future changes and upgrades to incoming supplies.
• Additional:
  • Coordination of site repairs where required, coordinating with contractors and internal maintenance teams and stakeholders.
  • Reasonable additional tasks related to the department.
  • Support Health & Safety and Environmental initiatives where necessary.
  • Assist with business continuity and disaster recovery planning activities.

Skills & Experience

• Essential:
  • Attention to detail, working with a high level of accuracy
  • Communication skills – confidence in liaising with colleagues and suppliers
  • Strong problem solving and organisational skills with an ability to prioritise workload
  • Effective administrative skills
  • Some flexibility may be required on an ad hoc basis dependant on work requirements
  • Full Driving Licence
  • Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
• Desirable:
  • Experience dealing with utility companies and contracts
  • Basic understanding of ISO14001 and ISO45001 standards
  • Experience in fleet operations

Benefits

• Option to purchase up to 5 extra days annual leave
• Health Cashback Plan
• Pension Scheme
• Life Assurance
• Free Parking

Site Location

Scolmore House, Tamworth, B79 7UL