Facilities & Fleet Coordinator

The Motability Foundation; Harlow; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

26 days annual leave (buy/sell up to 5

Private healthcare for you and your

Pension scheme – employer contribution

Life Assurance

Free parking, EV charging & minibus to

Wellbeing day

Job summary

The Motability Foundation in Harlow, Essex, is seeking an Estates and Facilities Assistant to deliver frontline facilities support across offices. You will coordinate maintenance, support health and safety, manage workplace services and supplier relationships, and assist with project delivery while ensuring a safe, efficient, and welcoming workspace.

This full-time role involves shift patterns, occasional overtime, and a focus on customer service for colleagues, visitors and contractors.

Qualifications

• Educated to GCSE Level or equivalent including English and Maths.
• Full Clean Driving Licence.
• Light maintenance experience.
• Good knowledge of vehicles.
• Good MS Office suite skills - Word, Excel, Outlook.
• Good knowledge of building management services.

Responsibilities

• Helpdesk and Building Management: Manage Helpdesk tasks, operate the BMS to adjust HVAC, and record monthly utility readings.
• Vehicles and Driving: Safely drive the company minibus, manage vehicle handovers and events, and coordinate MOTs and servicing.
• Maintenance and Health and Safety Duties: Carry out light maintenance, support safety, manage assets, and perform weekly safety checks.
• Project Management and Technical Support: Understand project requirements, prepare plans, deliver projects on time and within budget.
• Administration: Manage finance records, purchase orders, invoices and reconciliations.

Skills

GCSE English & Maths

Full clean driving licence

Light maintenance

Vehicle knowledge

MS Office (Word, Excel, Outlook)

Building management services

Customer service

Education

GCSE level or equivalent (English & Maths)

IOSH Working Safely (nice to have)

Tools

CAFM / FM Helpdesk systems

Job description

The Motability Foundation in Harlow, Essex, is seeking an Estates and Facilities Assistant to deliver frontline facilities support across offices. You will coordinate maintenance, support health and safety, manage workplace services and supplier relationships, and assist with project delivery while ensuring a safe, efficient, and welcoming workspace.

This full-time role involves shift patterns, occasional overtime, and a focus on customer service for colleagues, visitors and contractors.