Facilities Coordinator - Mon-Fri, Permanent Role (Glasgow)

Wright Business Centre; Glasgow; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Permanent role

Weekday schedule

Development opportunities

Varied role

Job summary

Wright Business Centre in Glasgow is seeking a Facilities Coordinator to join their busy team on a permanent basis. You will work with the Building manager to ensure smooth day-to-day operations and maintenance across the property portfolio.

The role requires strong organisational skills, excellent communication, and a proactive approach to facilities and compliance tasks. Monday to Friday, 8:30am to 5:30pm, with opportunities to develop within a well-established charity-focused organisation.

Qualifications

• Excellent written and verbal communication skills.
• Experience in a similar facilities management role is preferred.
• Strong organisation and time management with ability to multitask.
• Proactive, team-oriented approach to work.
• Proficient with Microsoft Office and Teams.
• Experience in data entry or administrative support helpful.
• Strong attention to detail and record-keeping.

Responsibilities

• Act as primary contact for tenants, contractors, and suppliers.
• Coordinate maintenance requests from report to completion.
• Arrange routine property inspections, move-ins, and move-outs.
• Respond to tenant queries and resolve day-to-day issues.
• Maintain accurate property records and documentation.
• Identify operational challenges and implement practical solutions.
• Assist with improving business systems, processes and efficiencies.
• Oversee daily activities including security, maintenance and cleanliness.
• Manage tenant relationships and lease adherence.
• Handle customer and employee issues and complaints.
• Manage compliance with statutory requirements across the portfolio.
• Track safety certificates (Gas, EICRs), Legionella, PAT, HMO compliance and renewals.
• Maintain compliance calendar and deadlines for inspections.

Skills

Excellent written and verbal comms

Facilities management experience

Organisational & time management

Proactive & team oriented

Microsoft Office & Teams

Data entry & admin support

Attention to detail

Tools

Microsoft Office

Microsoft Teams

Job description

Wright Business Centre in Glasgow is seeking a Facilities Coordinator to join their busy team on a permanent basis. You will work with the Building manager to ensure smooth day-to-day operations and maintenance across the property portfolio.

The role requires strong organisational skills, excellent communication, and a proactive approach to facilities and compliance tasks. Monday to Friday, 8:30am to 5:30pm, with opportunities to develop within a well-established charity-focused organisation.