Facilities Coordinator

Wright Business Centre; Glasgow; Vor Ort; GBP 28.000 - 34.000; Vollzeit

Benefits dieser Stelle

Permanent role

Weekday schedule

Development opportunities

Varied role

Zusammenfassung

Wright Business Centre in Glasgow is seeking a Facilities Coordinator to join their busy team on a permanent basis. You will work with the Building manager to ensure smooth day-to-day operations and maintenance across the property portfolio.

The role requires strong organisational skills, excellent communication, and a proactive approach to facilities and compliance tasks. Monday to Friday, 8:30am to 5:30pm, with opportunities to develop within a well-established charity-focused organisation.

Qualifikationen

• Excellent written and verbal communication skills.
• Experience in a similar facilities management role is preferred.
• Strong organisation and time management with ability to multitask.
• Proactive, team-oriented approach to work.
• Proficient with Microsoft Office and Teams.
• Experience in data entry or administrative support helpful.
• Strong attention to detail and record-keeping.

Aufgaben

• Act as primary contact for tenants, contractors, and suppliers.
• Coordinate maintenance requests from report to completion.
• Arrange routine property inspections, move-ins, and move-outs.
• Respond to tenant queries and resolve day-to-day issues.
• Maintain accurate property records and documentation.
• Identify operational challenges and implement practical solutions.
• Assist with improving business systems, processes and efficiencies.
• Oversee daily activities including security, maintenance and cleanliness.
• Manage tenant relationships and lease adherence.
• Handle customer and employee issues and complaints.
• Manage compliance with statutory requirements across the portfolio.
• Track safety certificates (Gas, EICRs), Legionella, PAT, HMO compliance and renewals.
• Maintain compliance calendar and deadlines for inspections.

Kenntnisse

Excellent written and verbal comms

Facilities management experience

Organisational & time management

Proactive & team oriented

Microsoft Office & Teams

Data entry & admin support

Attention to detail

Tools

Microsoft Office

Microsoft Teams

Jobbeschreibung

Company Description

Wright Business Centre is a non-profit organisation with charitable status that has provided premises to the business community since 1987. Located in Queenslie at 1 Lonmay Road, Glasgow, the centre offers newly refurbished shared and private workspaces. Tenants benefit from flexible terms, fixed costs, and fast move-in options designed to support growing businesses. The centre aims to create a professional, accessible environment for organizations of various sizes in the Greater Glasgow Area.

Role Description

Are you an organised and proactive administrator looking to build a long-term career within facilities management? My client is seeking a Facilities Coordinator to join their busy and supportive team on a permanent basis.

This is an excellent opportunity to become a key part of a well-established organisation, supporting the smooth day-to-day operation of facilities services while developing your skills within a fast-paced and rewarding environment. You will work directly with the Building manager to ensure the smooth running of the day to day operations.

The successful candidate will be based in the Glasgow office, working Monday to Friday, 8:30am to 5:30pm.

Key Responsibilities

Property & Portfolio Management/ Operations Management:

• Act as the primary point of contact for tenants, contractors, and suppliers.
• Manage and coordinate maintenance requests from initial report through to completion.
• Coordinate routine property inspections, move-ins, and move-outs.
• Respond to tenant queries and resolve day-to-day property issues efficiently.
• Maintain accurate property records and documentation.
• Identify operational challenges and implement practical solutions.
• Support the ongoing improvement of business systems, processes, and efficiencies.
• Oversee daily activities, including security, maintenance, cleanliness, and efficiency.
• Manage tenant relationships, ensuring satisfaction and adherence to lease agreements.
• Handle customer and employee issues and complaints.

Compliance Management

• Manage and monitor all statutory compliance requirements across the property portfolio.
• Track Gas Safety Certificates, EICRs, Legionella assessments, PAT testing, HMO requirements, and other property compliance obligations.
• Maintain an accurate compliance calendar and ensure all certifications remain up to date.
• Proactively manage upcoming deadlines and arrange inspections and renewals.
• Negotiate contracts with vendors and service providers.
• Ensure the safety and security of the centre and its occupants.
• Implement and maintain security protocols and systems.

Company Description

Wright Business Centre is a non-profit organisation with charitable status that has provided premises to the business community since 1987. Located in Queenslie at 1 Lonmay Road, Glasgow, the centre offers newly refurbished shared and private workspaces. Tenants benefit from flexible terms, fixed costs, and fast move-in options designed to support growing businesses. The centre aims to create a professional, accessible environment for organizations of various sizes in the Greater Glasgow Area.

Role Description

Are you an organised and proactive administrator looking to build a long-term career within facilities management? My client is seeking a Facilities Coordinator to join their busy and supportive team on a permanent basis.

This is an excellent opportunity to become a key part of a well-established organisation, supporting the smooth day-to-day operation of facilities services while developing your skills within a fast-paced and rewarding environment. You will work directly with the Building manager to ensure the smooth running of the day to day operations.

The successful candidate will be based in the Glasgow office, working Monday to Friday, 8:30am to 5:30pm.

Key Responsibilities

Property & Portfolio Management/ Operations Management:

• Act as the primary point of contact for tenants, contractors, and suppliers.
• Manage and coordinate maintenance requests from initial report through to completion.
• Coordinate routine property inspections, move-ins, and move-outs.
• Respond to tenant queries and resolve day-to-day property issues efficiently.
• Maintain accurate property records and documentation.
• Identify operational challenges and implement practical solutions.
• Support the ongoing improvement of business systems, processes, and efficiencies.
• Oversee daily activities, including security, maintenance, cleanliness, and efficiency.
• Manage tenant relationships, ensuring satisfaction and adherence to lease agreements.
• Handle customer and employee issues and complaints.

Compliance Management

• Manage and monitor all statutory compliance requirements across the property portfolio.
• Track Gas Safety Certificates, EICRs, Legionella assessments, PAT testing, HMO requirements, and other property compliance obligations.
• Maintain an accurate compliance calendar and ensure all certifications remain up to date.
• Proactively manage upcoming deadlines and arrange inspections and renewals.
• Negotiate contracts with vendors and service providers.
• Ensure the safety and security of the centre and its occupants.
• Implement and maintain security protocols and systems.

About You

To be successful in this role, you will have:

• Excellent written and verbal communication skills
• Experince in a similar position ideally within facilities management
• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively.
• A proactive and team-oriented approach to work.
• Good IT skills, including proficiency in Microsoft Office and Microsoft Teams.
• Previous experience in data entry, data processing, or an administrative support role.
• Strong attention to detail and a commitment to maintaining accurate records.

What's on Offer?

• A permanent position within a supportive and collaborative team.
• Monday to Friday working hours, providing a great work-life balance.
• An opportunity to develop your administration and facilities management experience.
• A varied role where no two days are the same.