Facilities Coordinator: CAFM & Maintenance

Allscreens Nationwide Ltd; Bolton; On-site; GBP 24,000 - 32,000; Full time

Job summary

ISS Facilities Services in Bolton is seeking a proactive Facilities Administrator to join the RFS Team on a permanent, full-time basis (40 hours per week). This on-site role requires a solid background in facilities management or building services, with a proactive, organised approach.

You will coordinate reactive and planned works, schedule engineers and subcontractors, raise purchase orders, obtain quotations, and maintain accurate CAFM records while adhering to client processes and site

Qualifications

• Experience in Facilities Management or Building Services.
• Understanding of Planned Preventative Maintenance (PPM) and Reactive Maintenance.
• Experience scheduling engineers and coordinating subcontractors.
• Experience raising and receipting purchase orders.
• Small works coordination experience.
• Knowledge and experience of CAFM systems and reporting.
• Competent user of a range of computer applications.
• Ability to manage multiple priorities and adapt to changing project requirements.

Responsibilities

• Print and allocate maintenance and escorting jobs to engineers and subcontractors.
• Allocate all new works RFS requests.
• Close completed RFS jobs with updated labour hours and comments.
• Obtain quotations from contractors and suppliers.
• Handle day-to-day enquiries from clients, service desks and contractors.
• Raise and manage purchase orders for subcontractor callouts and client-approved works.
• Prepare and issue quotations to clients for approval.
• Maintain accurate ticket status updates in the CAFM system.

Skills

Facilities Management

Building Services

Scheduling engineers

Purchase orders

Subcontractor coordination

Communication

Customer service

PPM knowledge

Team player

Tools

CAFM systems

Job description

ISS Facilities Services in Bolton is seeking a proactive Facilities Administrator to join the RFS Team on a permanent, full-time basis (40 hours per week). This on-site role requires a solid background in facilities management or building services, with a proactive, organised approach.

You will coordinate reactive and planned works, schedule engineers and subcontractors, raise purchase orders, obtain quotations, and maintain accurate CAFM records while adhering to client processes and site