Facilities & Operations Coordinator – Manchester

Aspire Recruitment; Manchester; On-site; GBP 15,153 - 20,664; Full time

Benefits offered by this job

Holiday pay

Pension

40‑hour working week

Job summary

Aspire Recruitment is seeking a proactive Facilities Administrator in Manchester City Centre. You will support facilities management across multiple buildings, working with the Facilities Manager to ensure planned and reactive maintenance actions are carried out efficiently and to company standards.

The role requires strong communication, organisation, and IT skills, with occasional travel to apartment blocks.

Qualifications

• Excellent communication with stakeholders at all levels.
• Strong IT skills including Microsoft Office and Fixflow.
• Willingness to travel occasionally to apartment blocks as required.

Responsibilities

• Provide administrative support and coordination for facilities management by in-house teams and external contractors.
• Ensure timely completion of works and clear communication among parties.
• Build and maintain relationships with stakeholders and contractors.
• Assist with budget awareness and value for money in service delivery.
• Raise accurate purchase orders promptly.
• Collate compliance and service records across multiple sites.
• Maintain SharePoint and filing systems for easy access.
• Coordinate external subcontracted works.
• Perform other tasks as reasonably requested by management.

Skills

Communication skills

IT skills

Stakeholder liaison

Microsoft Office

Organised

Problem solving

Team player

Travel occasionally

Tools

Fixflow

SharePoint

Job description

Aspire Recruitment is seeking a proactive Facilities Administrator in Manchester City Centre. You will support facilities management across multiple buildings, working with the Facilities Manager to ensure planned and reactive maintenance actions are carried out efficiently and to company standards.

The role requires strong communication, organisation, and IT skills, with occasional travel to apartment blocks.