Facilities Coordinator

NR Associates Ltd; United Kingdom; On-site; GBP 24,000 - 30,000; Full time

Job summary

Ralawise Ltd, Deeside Head Office, is seeking a Facilities Coordinator for a permanent, full-time role, Monday–Friday, 9:00am–5:30pm. Salary £27,000.00. You will manage POs, invoices, supplier contracts and compliance records, ensuring accuracy and timely renewals in a fast-paced warehouse environment.

Reporting to the Facilities and Projects Manager, you will coordinate contractor services, RAMS and Health & Safety documentation, and support fleet administration across the site.

Qualifications

• Competent in Word, Excel and Outlook, with confidence learning systems like TABS.
• Good numerical skills and confidence with purchase orders, invoices and expenditure data.
• Strong organisation, accuracy and attention to detail.
• Commercial awareness and an eye for cost savings and process improvements.

Responsibilities

• Raise and manage purchase orders, keeping ERP records accurate.
• Work with Finance to resolve invoice queries, and monitor spend against budget.
• Maintain compliance records and logbooks, and track renewals through TABS.
• Source suppliers, research alternatives and carry out cost comparisons.
• Coordinate contractor services, ensuring RAMS and Health & Safety documentation are in place.
• Maintain the TABS system and liaise with the Maintenance Engineer on works and handovers.
• Administer vehicle hire and MHE records in the Keys fleet management system.

Skills

Strong organisation

Attention to detail

Commercial awareness

Tools

Word

Excel

Outlook

TABS

Job description

Facilities Coordinator

Ralawise Ltd — Deeside Head Office

Permanent - Full-time, Mon–Fri, 9:00am–5:30pm

Salary £27,000.00

About us

Ralawise is one of the UK's leading wholesale clothing distributors, specialising in promotional and leisurewear. Operating from our busy distribution centre in Deeside, we supply businesses across the UK and Europe, delivering exceptional service in a fast-paced, high-volume warehouse environment.

About the role

Reporting to the Facilities and Projects Manager, you'll keep our systems, supplier contracts, purchase orders, compliance records, service schedules and fleet administration accurate and up to date. If you're methodical, commercially minded and enjoy keeping everything on track, this could suit you.

What you'll be doing

• Raise and manage purchase orders, keeping ERP records accurate
• Work with Finance to resolve invoice queries, and monitor spend against budget
• Maintain compliance records and logbooks, and track renewals through TABS
• Source suppliers, research alternatives and carry out cost comparisons
• Coordinate contractor services, ensuring RAMS and Health & Safety documentation are in place
• Maintain the TABS system and liaise with the Maintenance Engineer on works and handovers
• Administer vehicle hire and MHE records in the Keys fleet management system

What we're looking for

• Competent in Word, Excel and Outlook, with confidence learning systems like TABS
• Good numerical skills and confidence with purchase orders, invoices and expenditure data
• Strong organisation, accuracy and attention to detail
• Commercial awareness and an eye for cost savings and process improvements
• Confidence liaising with suppliers, contractors and colleagues at all levels
• Resilience, tact and diplomacy, and a professional, courteous manner

What you'll get

• A permanent, full-time role, Monday–Friday — no weekends
• A varied position with scope to improve processes and reduce costs
• A collaborative team built on mutual respect and open communication