Facilities Coordinator

TN United Kingdom; Scotland; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to ensure smooth FM services delivery. This role involves assessing building maintenance, managing internal moves, and supporting event responsibilities. The ideal candidate will thrive in a dynamic environment, showcasing a proactive approach and strong organizational skills. Join a forward-thinking team that values ingenuity and offers opportunities for professional growth. This position is perfect for someone looking to make an impact in a high-profile corporate setting.

Benefits

Total Rewards Program

Career Development Opportunities

Inclusive Culture

Recognition and Wellbeing Benefits

Qualifications

• Experience in a corporate environment is essential.
• Proficiency in IT skills is required.

Responsibilities

• Assist in the delivery of FM services to the building.
• Manage internal moves and monitor stock levels.
• Support vendor management and cover reception duties.

Skills

Facilities Management

IT Skills (Outlook, Excel, Word)

Reception or Hospitality Experience

Organizational Skills

Proactive Approach

Job description

Social network you want to login/join with:

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.

If you’re looking to advance your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with leading global businesses, implement your expertise on landmark projects, and work on impactful real estate initiatives. You’ll also make lasting professional connections through sharing diverse perspectives and be inspired by the best. We’re focused on opportunities and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

Reporting daily to the Office Service Coordinator or Facilities Manager, the Facilities Coordinator role has been created to assist in all areas to ensure smooth delivery of FM services to the building.

What this job involves

• Assessing building maintenance issues via weekly walks and recording findings.
• Collaborating with the Facilities Manager and Moves and Changes team to address internal space requirements and assist with team moves.
• Monitoring stock levels of stationery and consumables used by employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Maintaining floor plans in coordination with the Facilities Manager and Moves and Changes team.
• Assisting in setting up in-house and external events as required.
• Reporting defective H&S equipment to the appropriate team and arranging repairs.
• Supporting vendor management and soft service support as needed.
• Managing fire wardens and first aiders, scheduling training and refresher sessions.
• Reviewing and updating manuals, handbooks, and guidance notes.
• Covering reception duties when necessary.
• Supporting meeting and event responsibilities and assisting M&E specialists when needed.
• Managing mailroom operations, deliveries, and inquiries.
• Being aware of procedures, courier services, and external contacts.
• Managing mail supplies and placing orders as needed.
• Performing other duties as required.

Every day is different, and in all these activities, we encourage ingenuity.

To apply, you need to have:

• Experience working in a high-profile corporate environment.
• Reception or hospitality experience is beneficial.
• A proactive, hands-on approach and team support orientation.
• Knowledge of facilities management processes (preferable).
• IT skills: Outlook, Excel, Word.
• A professional, friendly, and welcoming attitude.
• Ability to demonstrate initiative and organizational skills to prioritize workload.

What you can expect from us

• An entrepreneurial, inclusive culture where success is shared globally.
• A Total Rewards program supporting your career, recognition, wellbeing, benefits, and pay.
• Opportunities to develop your strengths and enjoy a fulfilling, varied career. Imagine where JLL can take you...

Apply today at jll.com/careers.

Location:

On-site – Midlothian, GBR

Job Tags:

GREF

If this job resonates with you, we encourage you to apply even if you don’t meet all requirements. We’re interested in your potential and what you bring to the table. For support during the application process, please contact us at [phone]. For other inquiries, visit our Contact Us page > I want to work for JLL.

JLL Privacy Notice

Jones Lang LaSalle (JLL) and its affiliates are committed to protecting your personal data, used solely for recruitment purposes, with appropriate security measures. For details, see our Candidate Privacy Statement and career site pages. Equal Employment Opportunity policies are available for U.S. candidates.