Facilities Coordinator

Morgan McKinley; Oxford; On-site; GBP 28,000 - 40,000; Full time

Job summary

Morgan McKinley partners with a leading biotech client in Oxford to hire a Facilities Coordinator on an initial 6‑month contract, with potential permanency. You’ll join the Property and Asset Management (APAM) Team, embedding into the heart of operations and building foundational skills across compliance, maintenance, and supplier relations.

You will learn SFG20, PTW, RAMS, Eco Online, and CAFM usage, while logging performance, managing tenders, and coordinating with external partners.

Qualifications

• Proactive networker who will build relationships with stakeholders.
• Organised administrator with strong attention to detail.
• Strong communicator able to collaborate with external contractors.
• Safety-conscious mindset with interest in compliance and workplace risk management.

Responsibilities

• Log performance on contractor tracker, score KPIs, and ensure SLAs are met.
• Assist with end-to-end lifecycle of contracts: tendering, evaluating bids, awarding contracts.
• Host meetings with key stakeholders and suppliers.
• Learn and operate CAFM system to schedule maintenance and inspections.

Skills

Proactive networking

Organisation & attention to detail

Strong communication

Safety-conscious mindset

Tools

CAFM system

SFG20

Eco Online

PTW protocols

RAMS

Job description

Morgan McKinley is delighted to be partnering with a leading biotech client based in Oxford to hire for a Facilities Coordinator on an initial 6 month contract (with the possibility of permanency post the contract).

We are seeking an ambitious Coordinator to join the Property and Asset Management (APAM) Team.

You will embed yourself into the core of our business, learning exactly why facilities are the heartbeat of a successful operation. Guided by our Asset Management team, you will build foundational skills, manage vital compliance frameworks, and fast-track your professional development.

What to expect & what you will learn

• Learn how to implement SFG20 (the definitive standard for building maintenance) and map asset Life Cycles across PPMs, reactive works, and refurbishments.
• Gain hands‑on experience with Permit to Work (PTW) protocols, evaluate Risk Assessments and Method Statements (RAMS), and navigate Eco Online.
• Collaborate, negotiate, and build relationships with external partners. You will log performance on our contractor tracker, score KPIs, and ensure SLAs are met.
• Learn the end‑to‑end lifecycle of Contracts by creating tender documents, evaluating bids, awarding contracts, and leveraging Safe Contractor benefits.
• Progress from shadowing team catch‑ups to building agendas and Hosting Meetings with key stakeholders and suppliers.
• Understand compliance, read a Written Scheme of Examination (WSoE), and manage remedials across key regulations including LOLER, PUWER, PSSR, COSHH, and EAW Regulations.
• Learn to operate and navigate our CAFM system with ease to schedule reactive maintenance and inspections.

What We Are Looking For

• A proactive networker, someone eager to spend time meeting the team, understanding the business, and building bridges with key stakeholders.
• An organised Administrator with high attention to detail with the desire to master CAFM software and complex compliance documentation.
• A strong communicator, comfortable collaborating with external contractors and building the confidence to lead professional agendas.
• A safety‑conscious mindset, an interest in building compliance, workplace risk management, and statutory law.

This role will suit someone who has a genuine interest in property and asset management, who enjoys working collaboratively with others from multi‑disciplinary teams, likes to take a hands‑on approach and is a proactive problem solver.

In addition, you'll be encouraged to be self‑sufficient and involved from day one with a very supportive and capable team behind you.

This is an excellent opportunity to work in a fast‑paced working environment on exciting projects with the prospect to develop your skills and experience further.