Assistant Facilities Manager

Varnom Ross; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Varnom & Ross Ltd. in London is seeking a proactive Junior Facilities Manager to join our growing property management team.

You will support day-to-day facilities across a mixed portfolio including retail, industrial, and office spaces, working closely with a Senior FM to lead your own portfolio in time. You will coordinate maintenance, ensure safety compliance, manage contractors, conduct site inspections, and contribute to budgets while supporting tenants and maintaining accurate records in

Qualifications

• Solid grasp of building services and H&S compliance.
• Strong organisation across multiple sites.
• Excellent attention to detail; good IT skills (MS Office, CAFM).
• Proactive, problem-solving attitude; good people skills; full UK driving licence.
• IOSH Managing Safely and IWFM Level 3 or 4 (or willingness to work towards them).
• Some FM/building maintenance experience is helpful but not essential.

Responsibilities

• Coordinate planned maintenance and reactive repairs through to completion.
• Maintain statutory compliance: fire, legionella, asbestos, gas, electrical and lifts.
• Source, appoint and manage contractors; enforce SLAs.
• Conduct site inspections and report on condition and defects.
• Support service charge budgets; approve contractor invoices.
• Assist tenants and occupiers; respond to emergency and out-of-hours situations.
• Keep CAFM asset records up to date.

Skills

Building services

H&S compliance

Multi-site management

IT skills

People skills

Driver's licence

IOSH Managing Safely

IWFM Level 3/4

Tools

CAFM system

Microsoft Office

Job description

We are pleased to be partnering with a highly regarded London property management business is looking for a sharp, practical Junior Facilities Manager to join their team.

You’ll look after day-to-day facilities across a varied commercial portfolio of retail, industrial and office buildings, keeping them safe, compliant and running smoothly. You’ll be the first port of call for the Property Managers, and you’ll work directly under a Senior Facilities Manager who will train you up to run your own portfolio.

This opportunity will suit aspiring FMs with some practical experience behind them, looking to level up and develop their career at an established, fast growing property company.

What you’ll be doing

• Coordinating planned maintenance and reactive repairs, and chasing them through to completion
• Keeping on top of statutory compliance: fire, legionella, asbestos, gas, electrical and lifts
• Sourcing, appointing and managing contractors, and holding them to their SLAs
• Carrying out site inspections and reporting on condition and defects
• Supporting service charge budgets and approving contractor invoices
• Looking after tenants and occupiers, and helping with emergency and out-of-hours responses
• Keeping compliance and asset records accurate in the CAFM system

What you’ll bring

• A solid grasp of building services, maintenance and H&S compliance
• Strong organisation, with the ability to juggle priorities across multiple sites
• Excellent attention to detail and good IT skills (Microsoft Office, CAFM or property management systems)
• A proactive, problem-solving attitude and good people skillsA full UK driving licence
• IOSH Managing Safely and IWFM Level 3 or 4 (or a willingness to work towards them)
• Some FM, building maintenance or property experience is helpful, but not essential

Why this role

This is a genuine development role. You’ll shadow a senior FM, build your skills across a mixed portfolio and have a clear route to managing your own.