Facilities Coordinator (6 months contract)

Oxford Nanopore Technologies; United Kingdom; On-site; GBP 22,000 - 32,000; Full time

Job summary

Oxford Nanopore Technologies is seeking a proactive Coordinator to join the Property and Asset Management (APAM) Team in the UK. You will embed into the heartbeat of facilities operations, learning asset life cycles, and building foundational compliance skills under guidance.

You will log contractor performance, manage KPIs and ensure SLAs are met while supporting tender documents and contract processes. A driver’s license is advantageous as needed.

Qualifications

• Proactive networker with team-building ability.
• Organised administrator with attention to detail and CAFM software mastery.
• Strong communicator; comfortable engaging with external contractors.
• Safety-conscious mindset; interest in compliance and risk management.

Responsibilities

• Support Asset & Property management processes and compliance.
• Log performance on contractor tracker and KPI scores; ensure SLAs.
• Build relationships with external partners and schedule meetings with stakeholders.
• Assist in end-to-end lifecycle of contracts including tender docs and bids.
• Shadow and progress to leading meetings with key suppliers.

Skills

Proactive networking

Organised administrator

Strong communicator

Safety-conscious mindset

UK driver’s license

Tools

CAFM software

Job description

Job Description

Oxford Nanopore Technologies: Our goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology for faster, information rich, accessible and affordable molecular analysis.

The first application is DNA/RNA sequencing, and the technology is in development for the analysis of other types of molecules including proteins. The technology is used to understand and characterise the biology of humans and diseases such as cancer, plants, animals, bacteria, viruses, and whole environments. With a thriving culture of ambition and strong innovation goals, Oxford Nanopore is a UK headquartered company with global operations and customers in more than 125 countries.

We are seeking an ambitious Coordinator to join our Property and Asset Management (APAM) Team. You will embed yourself into the core of our business, learning exactly why facilities are the heartbeat of a successful operation. Guided by our Asset Management team, you will build foundational skills, manage vital compliance frameworks, and fast-track your professional development.

What To Expect, What You Will Learn

• Learn how to implement SFG20 (the definitive standard for building maintenance) and map asset Life Cycles across PPMs, reactive works, and refurbishments.
• Gain hands-on experience with Permit to Work (PTW) protocols, evaluate Risk Assessments and Method Statements (RAMS), and navigate Eco Online.
• Collaborate, negotiate, and build relationships with external partners. You will log performance on our contractor tracker, score KPIs, and ensure SLAs are met.
• Learn the end-to-end lifecycle of Contracts by creating tender documents, evaluating bids, awarding contracts, and leveraging Safe Contractor benefits.
• Progress from shadowing team catch-ups to building agendas and Hosting Meetings with key stakeholders and suppliers.
• Understand compliance, read a Written Scheme of Examination (WSoE), and manage remedials across key regulations including LOLER, PUWER, PSSR, COSHH, and EAW Regulations.
• Learn to operate and navigate our CAFM system with ease to schedule reactive maintenance and inspections.

What We Are Looking For

• A proactive networker, someone eager to spend time meeting the team, understanding the business, and building bridges with key stakeholders.
• An organised Administrator with high attention to detail with the desire to master CAFM software and complex compliance documentation.
• A strong communicator, comfortable collaborating with external contractors and building the confidence to lead professional agendas.
• A safety-conscious mindset, an interest in building compliance, workplace risk management, and statutory law.
• Having a full UK drivers license and access to your own transport would be an advantage though is not essential.

This role will suit someone who has a genuine interest in property and asset management, who enjoys working collaboratively with others from multi-disciplinary teams, likes to take a hands-on approach and is a proactive problem solver.

In addition, you'll be encouraged to be self-sufficient and involved from day one with a very supportive and capable team behind you.

This is an excellent opportunity to work in a fast-paced working environment on exciting projects with the prospect to develop your skills and experience further.

This role is initially temporary but for the right person, will be made permanent at a later date.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

About Us

Oxford Nanopore Technologies: Our goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology for faster, information rich, accessible and affordable molecular analysis. The first application is DNA/RNA sequencing, and the technology is in development for the analysis of other types of molecules including proteins. The technology is used to understand and characterise the biology of humans and diseases such as cancer, plants, animals, bacteria, viruses, and whole environments. With a thriving culture of ambition and strong innovation goals, Oxford Nanopore is a UK headquartered company with global operations and customers in more than 125 countries.