Facilities Coordinator

Spencer Marshall; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking organization that leads in integrated Facilities Management and Workplace solutions. This role offers the chance to work closely with top professionals, supporting HQ Facilities Operations while ensuring a high standard of service delivery. As a Facilities Coordinator, you'll manage daily operations, assist with administrative tasks, and ensure compliance with safety and environmental standards. This is an exciting opportunity for those looking to make a significant impact in a people-centric business that values ambition and innovation.

Qualifications

• Experience in Facilities Management is essential.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Support management of hard and soft services for 5-star FM service.
• Prepare meeting rooms and liaise with housekeeping for setups.
• Provide proactive support to the office and manage postal services.

Skills

Facilities Management

Customer Service

Communication

Administration

Interpersonal Skills

Microsoft Office Suite

Tools

ServiceNow

V-Learn

vShipping

Concur

Coupa

Travel

Job description

Direct message the job poster from Spencer Marshall

Global Talent Sourcing/Recruiter - Facilities Management, Sustainability, Health and Safety, Engineering, Occupancy Planning, Workplace

We are working alongside a global leader who partners with some of the world’s largest organizations, delivering first-class, integrated Facilities Management and Workplace Management solutions. Our client supports organizations worldwide to develop, implement, and manage their Integrated Facilities and Workplace Management strategies.

Our client offers a genuine opportunity to work with a progressive and innovative employer. They are a business pushing to the forefront of the Integrated Workplace and FM services industry. You will build enduring professional relationships and collaborate with top professionals in the field. If you are ambitious, they will embrace that. More than anything, they are a people-centric business; their business is their people.

This role is an excellent opportunity to demonstrate your abilities, add value, and make the role your own!

The Facilities Coordinator will support HQ Facilities Operations. This role requires excellent organization, administration, communication, interpersonal, and customer service skills, with a good working knowledge of facilities, reception, and related duties.

KEY RESPONSIBILITIES:

1. Facilities Management: Support the management of all hard and soft services, ensure delivery of a 5-star FM service, and oversee daily office and meeting room checks, including temperature, maintenance, and cleanliness standards.
2. Meeting Room Setup: Prepare meeting rooms for use, liaising with housekeeping for setups and changes during the day.
3. Support Functions: Provide proactive support to the office, cover for colleagues during absences, assist with new starter and visitor access management, and handle purchase requisitions and invoice verification.
4. Administrative Tasks: Manage postal services, stationery supplies, and other ad-hoc duties, logging requests on ServiceNow.
5. System Usage: Utilize in-house systems such as ServiceNow, V-Learn, vShipping, Concur, Coupa, and Travel for various operational tasks.
6. Safety and Environmental Compliance: Participate in fire alarm testing, safety checks, and contribute to environmental and emergency management programs, ensuring documentation is up-to-date and correctly filed.

Person Specification:

• Experience in Facilities Management
• Proficiency in Microsoft Office Suite

If this sounds like you, please get in touch!

Our client is an equal opportunities employer committed to diversity and inclusion. If you require reasonable accommodation during the application or selection process due to a disability, contact us at [e-mail] for assistance.