Facilities Coordinator

IP Support, The Law Support Group; Greater London; In loco; GBP 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

IP Support, The Law Support Group is seeking a proactive facilities and office support professional to keep the busy office running smoothly. You’ll split your time between facilities, front of house and administration, ensuring the environment is welcoming and well organised.

You’ll be the go-to contact for staff, contractors and suppliers, manage health and safety tasks, handle invoices and expenses, printing and archiving, and assist with events and memberships.

Competenze

• Interest in facilities management and desire to build a career in it.
• Proactive and able to spot what needs doing without being asked.
• Delivers excellent service with a polished, professional demeanour.
• Good organisation to handle competing priorities calmly.
• Confident communication with colleagues, contractors and suppliers.
• Energetic team player bringing fresh ideas.

Mansioni

• Walk around the office and meeting rooms daily to fix problems quickly.
• Be the go-to contact for staff, contractors and building managers.
• Manage health and safety including fire drills, first aid supplies and extinguisher checks.
• Report faults and arrange repairs/replacements for office equipment and fittings.
• Deal with office contractors and track supplies.
• Manage security and building access with external provider.
• Order furniture and redecorations to keep the office looking its best.
• Cover reception and front of house when needed.
• Book couriers and taxis.
• Process invoices and expenses.
• Print, bind, archive and store documents off-site.
• Maintain stationery and assist with the library.
• Update website content with news, events and profiles of new joiners.
• Help find venues for firm events and book restaurants/private dining.
• Manage renewals of professional memberships and subscriptions.

Conoscenze

Facilities management interest

Proactive

Excellent service

Organised

Communication

Team player

Descrizione del lavoro

This is a great chance to join a well-established professional services firm, where you’d be a key part of a friendly team that keeps a busy office running.

The role

You’ll look after the day-to-day running of the office and make sure the working environment is always at its best. No two days are the same. You’ll split your time between facilities, front of house and administration, plus some work supporting other business services teams.

What you’ll be doing

Facilities

• Walking round the office and meeting rooms each day and fixing problems quickly
• Being the go-to contact for staff, contractors and the building’s managing agents
• Managing health and safety, including fire drills, fire marshals, first aid supplies, extinguisher checks and workstation assessments
• Reporting faults and arranging repairs and replacements for office equipment and fittings
• Dealing with office contractors and keeping track of supplies
• Managing security and building access, working with the external security provider
• Ordering furniture, arranging redecoration and keeping the office looking its best

Front of house and office support

• Covering reception and front of house when needed
• Booking couriers and taxis
• Processing invoices and expenses
• Printing, binding, archiving and off-site document storage
• Keeping stationery stocked and helping with the library
• Updating website content, including news, events, articles and profiles of new joiners
• Helping find venues for firm events and booking restaurants and private dining
• Managing annual renewals of professional memberships and subscriptions

About you

• You have a real interest in facilities management, whether from previous experience or because you’re keen to build a career in it
• You’re proactive and spot what needs doing without waiting to be asked
• You take pride in giving excellent service and come across as polished and professional
• You’re well organised and can handle competing priorities calmly
• You communicate confidently with everyone, from senior colleagues to contractors and suppliers
• You’re a team player who brings energy and fresh ideas