Facilities Coordinator

Sayer Vincent; Greater London; Presencial; GBP 28.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full training

Descripción de la vacante

Sayer Vincent LLP is seeking a proactive Facilities Coordinator to ensure smooth day-to-day operations of the workplace. You will manage facilities, front-of-house, maintenance, health and safety compliance, and supplier relationships while supporting the Facilities Manager to drive continuous improvement.

Full training will be provided. This is a full-time, office-based role in Greater London, with focus on delivering efficient, welcoming environments for staff and visitors.

Formación

• Experience in facilities/office coordination or hospitality or customer-facing roles.
• GCSE Maths and English at grade C/4 or above, or equivalent.
• Strong IT skills including Excel, Word and PowerPoint and databases.
• Ability to work in a fast-paced environment and manage priorities.

Responsabilidades

• Managing day-to-day workplace and facilities operations.
• Coordinating maintenance, office services, and workplace technology support.
• Supporting health, safety, fire, first aid and business continuity.
• Assisting with supplier management, procurement and contract administration.
• Monitoring service quality and stakeholder satisfaction, recommending improvements.
• Supporting sustainability goals and waste management.
• Providing administrative and operational support to the Facilities Manager and wider objectives.

Conocimientos

Attention to detail

Time management

Team player

Strong communication

Educación

GCSE Maths & English

Herramientas

Microsoft Excel

Microsoft Word

PowerPoint

Database systems

Descripción del empleo

Hi, We’re Sayer Vincent and we’re not your typical audit firm!

We’ve been around for quite a while… established in 1983 by three accountants committed to social justice they saw the need for dedicated specialist audit and advice for charities and social purpose organisations. Our company is growing and adapting but we’re pleased to say out founding ethos is still a drive at the firm to this day.

We make charities become more effective at what they do - which in turn helps their beneficiaries. So, if you are passionate about causes, working for us would be right up your street!

We really value what every individual brings to our business and believe our people are the most important part. Providing a supportive culture where everyone can learn, develop and grow whilst really understanding what they bring to the business.

About your role

We are looking for a proactive Facilities Coordinator to help ensure the smooth day-to-day running of the workplace. This role is responsible for delivering a wide range of facilities management services, including front-of-house operations, office maintenance, health and safety compliance, workplace technology support, supplier and contractor management, and business continuity activities.

The successful candidate will support the management of office space, coordinate facilities services and maintenance activities, assist with procurement and contract administration, and help maintain a safe, efficient, and welcoming environment for employees, clients, and visitors. They will also contribute to sustainability initiatives, monitor service performance, provide excellent customer service to internal stakeholders, and support the Facilities Manager in driving continuous improvement, policy compliance, and operational excellence across the firm.

Full training for this role will be provided.

Responsibilities:

• The job includes, but is not limited to:
• Managing day-to-day workplace and facilities operations.
• Coordinating maintenance, office services, and workplace technology support.
• Supporting health, safety, fire, first aid, and business continuity requirements.
• Assisting with supplier management, procurement, and contract administration.
• Monitoring service quality and stakeholder satisfaction, recommending improvements where appropriate.
• Supporting sustainability goals and responsible waste management.
• Providing administrative and operational support to the Facilities Manager and contributing to wider business objectives.

About you

• Able to work in a fast-paced environment, responding promptly to changing priorities and managing workloads effectively.
• Positive, adaptable, and proactive approach, with a collaborative and solution-focused mindset.
• Proven ability to work both independently and as part of a wider team.
• Strong IT proficiency, including Microsoft Office applications (Excel, Word, and PowerPoint) and database systems.
• Comfortable working with numerical data and producing accurate information.
• Excellent attention to detail, with strong organisational and time-management skills.
• Outstanding written and verbal communication skills, with the ability to build effective relationships and communicate confidently with a range of audiences and stakeholders.
• Committed to continuous learning and professional development, actively seeking opportunities to enhance knowledge, skills, and performance through feedback and self-reflection.
• GSCEs in Maths and English at grade C/4 or above, or equivalent level qualifications in Maths and English
• Experience working collaboratively within a team as well as ability to work independently
• At least two years' experience in a similar facilities, workplace, office coordination, hospitality or customer-facing operational role

Salary: £31,500 depending on experience

Please note that this is not a hybrid working role – you will be based in the office full time.