Facilities Coordinator

JR United Kingdom; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A high-performing organisation in Central London seeks a proactive Facilities Coordinator to ensure smooth workplace operations. This hands-on role involves managing facilities, compliance, and stakeholder relationships, offering a pathway to professional growth within a supportive environment.

Qualifications

• 2-3 years’ experience in a facilities or assistant manager role.
• Proven health and safety knowledge.

Responsibilities

• Assist with daily management of office facilities.
• Oversee maintenance and ensure health and safety compliance.
• Manage space planning and support internal events.

Skills

Organisational skills

Communication

Problem solving

Stakeholder management

Education

Health and Safety qualification (e.g. IOSH or NEBOSH)

Facilities Management certification (e.g. IWFM or IFMA)

Tools

CAFM/BMS systems

Job description

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Facilities Coordinator, london (city of london)

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Client:

Maxwell Stephens Recruitment

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

Central London

£Extremely Competitive + Corporate Benefits & Opportunities

Are you a proactive and organised Facilities professional looking to take the next step in your career? We’re recruiting on behalf of a high-performing organisation in Central London for a Facilities Coordinator to support the smooth running of their dynamic, fast-paced workplace.

The Opportunity:

In this varied and hands-on role, you’ll work as part of a Corporate Real Estate team to deliver seamless day-to-day facilities operations. You’ll be pivotal in maintaining a safe, efficient, and welcoming workplace, ensuring compliance, managing suppliers, and supporting multiple office locations across EMEA/LA.

Key Responsibilities:

• Assist with the daily management of office facilities, liaising with landlords and service providers.
• Oversee planned and reactive maintenance, ensuring minimal disruption to business operations.
• Support budget tracking, invoice processing, and contract management.
• Ensure health and safety compliance and participate in emergency planning and drills.
• Manage space planning, office moves, equipment inventory, and sustainability initiatives.
• Provide logistical support for internal events and meeting room setups.
• Handle building access and security processes, including key and card management.

What You’ll Bring:

• 2–3 years’ experience in a facilities or assistant manager role.
• Health and Safety qualification (e.g. IOSH or NEBOSH).
• Facilities Management certification (e.g. IWFM or IFMA).
• Strong organisational skills and familiarity with CAFM/BMS systems.
• Excellent communication and stakeholder management abilities.
• A problem-solving mindset with a hands-on, can-do attitude.

Why Apply ?

This is a great opportunity to join a highly professional and well-respected organisation with a strong emphasis on collaboration, continuous improvement, and employee wellbeing. You’ll have the chance to make a visible impact and grow your skills within a supportive environment.

Apply Now:

If you're ready to step into a role where your organisational skills, people focus and vendor expertise will be truly valued, we’d love to hear from you.

If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 1184848 for more details.