Facilities Coordinator

A long standing partner; Bracknell; On-site; GBP 14,000 - 22,000; Full time

Benefits offered by this job

Competitive hourly rate

Full-time hours

Three-month assignment

Varied facilities role

Cross-workplace collaboration

Supportive environment

Job summary

A long standing partner is seeking a proactive Workplace Solutions Coordinator in Bracknell. The role covers building management, inspections, contractor liaison, helpdesk support and colleague assistance to maintain a safe, compliant and efficient workplace.

You will own facilities issues from report to resolution, support audits and compliance activities, and coordinate with contractors, suppliers and internal teams to deliver services across multiple workplaces.

Qualifications

• Experience in facilities management or similar operational role.
• Strong organisation and workload-management skills.
• Excellent communication and stakeholder-management abilities.

Responsibilities

• Complete regular workplace and building inspections, identifying maintenance, safety and compliance issues.
• Take ownership of actions from inspections and service requests, arranging works and monitoring to completion.
• Respond to facilities queries through the workplace helpdesk within service levels.
• Liaise with contractors and suppliers to ensure work is completed safely and to required standards.
• Support fire risk assessments, health and safety audits and other compliance activities.
• Maintain workplace supplies and stock levels.

Skills

Facilities mgmt

Workplace services

Building coordination

Operational role

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Workplace Solutions Coordinator

Location: Bracknell

Contract: Temporary, initially for 3 months to cover long-term absence

Hours: 37 hours per week, Monday to Friday

Pay: Up to £16.34 per hour

What’s on Offer

• Competitive hourly rate of up to £16.34
• Full-time hours across Monday to Friday
• Three-month temporary assignment
• Varied facilities role within a large, purpose-led organisation
• Opportunity to work with colleagues, contractors and suppliers across multiple workplace services
• Supportive and collaborative working environment

The Role

We’re looking for a proactive and organised Workplace Solutions Coordinator to support the smooth, safe and efficient running of corporate workplaces in Bracknell. This is a varied facilities coordination role combining building management, workplace inspections, contractor liaison, helpdesk support and general colleague assistance. You’ll take ownership of facilities issues from initial report through to resolution, helping to create a safe, compliant and positive working environment.

Key Responsibilities

• Complete regular workplace and building inspections, identifying maintenance, safety and compliance issues
• Take ownership of actions arising from inspections and service requests, arranging works and monitoring them through to completion
• Respond to facilities queries through the workplace helpdesk, working within agreed service levels
• Liaise with contractors and suppliers, ensuring work is completed safely and to the required standard
• Support fire risk assessments, health and safety audits and other workplace compliance activities
• Maintain appropriate workplace supplies and stock levels
• Assist with building security, access arrangements and keyholder coordination
• Support office moves, layout changes, refurbishments and asset replacement projects
• Coordinate facilities contracts and contribute to regular supplier review meetings
• Process purchase orders and invoices accurately and in line with financial procedures
• Communicate clearly with colleagues and stakeholders, keeping them updated on progress
• Identify opportunities to improve services, increase efficiency and reduce costs
• Support incident response and business continuity activity when required

What We’re Looking For

• Previous experience within facilities management, workplace services, building coordination or a similar operational role
• A proactive, practical and solution-focused approach
• Strong organisation and workload-management skills
• Confidence managing several requests and priorities simultaneously
• Good communication and stakeholder-management skills
• Comfortable liaising with contractors and monitoring work on site
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong attention to detail and a commitment to providing excellent internal customer service
• A full UK driving licence or the ability to travel efficiently between workplaces when required

First Aid, Fire Warden or IOSH Managing Safely training would be advantageous, although additional training may be available.