Office Manager

BIS Recruit Limited; Greater London; On-site; GBP 23,000 - 26,000; Full time

Job summary

BIS Recruit Limited is seeking a proactive Facilities & Office Coordinator for a short-term assignment in London. The role focuses on smooth day-to-day office operations, health and safety, supplier relations and employee support.

Based in SW6, this office-based position runs from 9:00 to 17:30 with a quick start. It requires strong organisational skills, stakeholder management and hands-on experience in facilities or workplace operations.

Qualifications

• Experience in facilities coordination, office management or workplace operations.
• Strong organisational and administrative skills.
• Confident stakeholder and supplier management.
• Ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate daily facilities operations and contractor visits.
• Manage relationships with landlords, building management and suppliers.
• Oversee office repairs, equipment servicing and workplace improvements.
• Maintain meeting rooms, communal areas and office supplies.
• Support onboarding/offboarding from a workplace perspective.
• Handle courier, postal and delivery services.
• Manage supplier contracts, quotes, invoices and cost tracking.
• Support Health & Safety compliance, risk assessments and audits.
• Be the go-to person for employee workplace queries and desk allocations.
• Assist with office moves, refurbishments and new workspace setups.

Skills

Facilities coordination

Office management

Stakeholder mgmt

Multitasking

Microsoft 365

Health & Safety

Job description

Temporary role for 2 to 3 weeks - ASAP start

Location – SW6

Hours 9 to 5.30 – Office Based

Rate £17.50 p/h

Facilities & Office Coordinator

Our client is looking for a proactive and highly organised Facilities & Office Coordinator to ensure the smooth day‑to‑day running of their office and workplace services. This is a key role acting as the first point of contact for all facilities, office administration, suppliers, health & safety and employee support queries.

You’ll play a central part in creating a safe, efficient and professional working environment while supporting the company’s growth and operational needs.

What you’ll be doing

• Coordinating daily facilities operations, maintenance requests and contractor visits
• Managing relationships with landlords, building management and suppliers
• Overseeing office repairs, equipment servicing and workplace improvements
• Maintaining meeting rooms, communal areas and office supplies
• Supporting onboarding/offboarding from a workplace perspective
• Handling courier, postal and delivery services
• Managing supplier contracts, quotes, invoices and cost tracking
• Supporting Health & Safety compliance, risk assessments and office audits
• Acting as the go‑to person for employee workplace queries and desk allocations
• Assisting with office moves, refurbishments and new workspace setups

What you’ll bring

• Experience in facilities coordination, office management or workplace operations Strong organisational and administrative skills
• Confident stakeholder and supplier management
• Ability to juggle multiple priorities in a fast‑paced environment
• Proficiency in Microsoft 365 Bonus:
• Experience supporting office moves or refurbishment projects

If you’re someone who thrives in a hands‑on, varied role and enjoys keeping an office running smoothly, we’d love to hear from you.