Facilities Contract Coordinator

DK Recruitment; Plymouth; On-site; GBP 25,000 - 34,000; Full time

Job summary

DK Recruitment seeks a proactive Contract Administrator to join a busy Facilities Management team in Plymouth, supporting the smooth delivery of maintenance contracts. You will coordinate activities, maintain records, and ensure services are delivered efficiently from job allocation through to completion.

The role involves liaising with engineers, clients, subcontractors and suppliers, raising POs, supporting monthly reports, and providing general administrative support to the contracts team.

Responsibilities

• Raising and processing reactive and planned maintenance (PPM) work orders.
• Monitoring jobs from initial request through to completion and invoicing.
• Maintaining accurate records using internal management systems.
• Liaising with engineers, clients, subcontractors and suppliers.
• Raising purchase orders for subcontractors where required.
• Assisting with the preparation of monthly contract reports.
• Supporting contract meetings and taking meeting notes where required.
• Ensuring contractual documentation and records are maintained accurately.
• Providing general administrative support to the wider contracts team.

Job description

DK Recruitment seeks a proactive Contract Administrator to join a busy Facilities Management team in Plymouth, supporting the smooth delivery of maintenance contracts. You will coordinate activities, maintain records, and ensure services are delivered efficiently from job allocation through to completion.

The role involves liaising with engineers, clients, subcontractors and suppliers, raising POs, supporting monthly reports, and providing general administrative support to the contracts team.