Facilities Contract Administrator — Office-Based, Training & Growth

Apleona Hsg S.P.A.; Leicester; On-site; GBP 21,000 - 30,000; Full time

Job summary

JCW Apleona is seeking a Facilities Contract Administrator to support a large contract from our Wigston office. You will handle administration tasks, process job sheets to invoices, and maintain client portals with up-to-date documentation.

The role requires solid office experience, good IT skills with Excel/Word, and a reliable, organised approach. Hours are 9:00am–5:00pm, with no hybrid working, and full training provided.

Qualifications

• Good experience of working within an office environment and within an administration background.
• Good customer services skills, well presented and articulate with a good telephone manner
• Experience of working on M&E maintenance contracts previously would be advantageous
• Experience of data entry previously would be advantageous
• Motivated and trustworthy
• Well organised with good IT and administration skills including Excel and Word.

Responsibilities

• Working on a large and growing contract and the administration link within our office.
• Processing incoming job sheets to invoicing stage via our systems.
• Handling queries on the administration side in a timely manner.
• General administration/office duties including preparing documents, producing files and filing
• Liaison with other offices as required.
• Keeping the client’s portal database up to date on a daily basis.
• Uploading certification to the client’s portal system to maintain our compliance for the contract terms.
• Ordering monthly filters/belts
• Providing reports as required.
• Keeping on top of WIP.
• Raising quotations daily.
• Liaising with suppliers daily for prices/quotations.
• Potential of attending client meetings as required.
• Supporting the account managers on the contract as required.
• Liaising with sub-contractors regularly to ensure paperwork is received and visits are being completed.
• Raising purchase orders to sub-contractors.
• Keeping on top of the hire spreadsheet/liaising with the site managers/liaising with the supplier. - two weekly call basis.
• Raising sub-contractor and supplier orders.
• Supporting the team on raising requisitions for engineers where required.
• Any other administration duties as required by the administration manager.

Skills

Office administration

Customer service

Data entry

IT skills

Tools

Excel

Word

Job description

JCW Apleona is seeking a Facilities Contract Administrator to support a large contract from our Wigston office. You will handle administration tasks, process job sheets to invoices, and maintain client portals with up-to-date documentation.

The role requires solid office experience, good IT skills with Excel/Word, and a reliable, organised approach. Hours are 9:00am–5:00pm, with no hybrid working, and full training provided.