Facilities Contract Administrator: M&E Contracts Specialist

Apleona UK; Wigston; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Employee benefits

Job summary

JCW Apleona is seeking a Facilities Contract Administrator in Wigston, working 37.5 hours per week from 9:00am to 5:00pm, with no hybrid working. You will join a dedicated team supporting M&E maintenance contracts across clients UK-wide.

You will manage office administration, process job sheets to invoicing, handle queries, upload certifications to client portals and provide reports, while liaising with suppliers and site managers to keep paperwork and WIP up to date.

Qualifications

• Good experience of working within an office environment and within an administration background.
• Good customer services skills, well presented and articulate with a good telephone manner
• Experience of working on M&E maintenance contracts previously would be advantageous
• Experience of data entry previously would be advantageous
• Motivated and trustworthy
• Well organised with good IT and administration skills including Excel and Word.

Responsibilities

• Working on a large and growing contract and the administration link within our office.
• Processing incoming job sheets to invoicing stage via our systems.
• Handling queries on the administration side in a timely manner.
• General administration/office duties including preparing documents, producing files and filing
• Liaison with other offices as required.
• Keeping the client’s portal database up to date on a daily basis.
• Uploading certification to the client’s portal system to maintain our compliance for the contract terms.
• Ordering monthly filters/belts
• Providing reports as required.
• Keeping on top of WIP.
• Raising quotations daily.
• Liaising with suppliers daily for prices/quotations.
• Potential of attending client meetings as required.
• Supporting the account managers on the contract as required.
• Liaising with sub-contractors regularly to ensure paperwork is received and visits are being completed.
• Raising purchase orders to sub-contractors.
• Keeping on top of the hire spreadsheet/liaising with the site managers/liaising with the supplier. - two weekly call basis.
• Raising sub-contractor and supplier orders.
• Supporting the team on raising requisitions for engineers where required.
• Any other administration duties as required by the administration manager.

Skills

Office administration

Customer service

IT skills

Excel

Word

Data entry

Job description

JCW Apleona is seeking a Facilities Contract Administrator in Wigston, working 37.5 hours per week from 9:00am to 5:00pm, with no hybrid working. You will join a dedicated team supporting M&E maintenance contracts across clients UK-wide.

You will manage office administration, process job sheets to invoicing, handle queries, upload certifications to client portals and provide reports, while liaising with suppliers and site managers to keep paperwork and WIP up to date.