Contract Administrator

Equans UK & Ireland; Bellshill; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

24 days annual leave

Life Cover 1.5x salary

Employee discount schemes

Cycle to work scheme

CSR days

Learning opportunities & training

Employee referral rewards

Access to employee networks

Employee Assistance Programme

Job summary

Equans UK & Ireland seeks a Contract Administrator at our Bellshill office. This full-time role (37.5 hours) reports to the Account Manager, delivering professional admin support to operations and managers, and ensuring contractual obligations are met.

You will handle communications with engineers, customers and suppliers, process purchase orders and invoices, and support CAFM systems and dashboard reporting. Training is provided for SAP/Planon/Coupa, with a comprehensive benefits package.

Qualifications

• Excellent communication with engineers, customers and suppliers.
• Training on SAP/Planon & Coupa will be provided.
• Proficient in MS Office, esp. Word and Excel.

Responsibilities

• Answer calls and provide direction to operations staff.
• Assign work to soft services providers to meet contractual obligations.
• Collate meter readings and chase engineers for completion.
• Prepare daily reactive reports for the client.
• Raise purchase orders and receipting invoices with accuracy.
• Maintain Sub-contractor Planner and monthly client dashboard reports.
• Support the Account Manager with travel, meetings and reporting.
• Access and update customer portals and CAFM systems as required.
• Other administrative duties to support the business needs.

Skills

Excellent communication

Organisational skills

Interpersonal skills

Time management

Tools

SAP

Planon

Coupa

Word

Excel

Job description

Equans is looking for a Contract Administrator to join our team on the TT Commercial Estate contract based from our offices located in Bellshill on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

As a Contract Administrator, you will report to the Account Manager and provide a professional service to colleagues and managers, providing direction and assistance to operations personnel.

What will you deliver?

• Excellent communication skills, including answering telephone calls, communicating with Engineers, Customers, suppliers and sub-contractors as and when required.
• Assigning work to soft services providers to ensure all consumables, waste, window cleaning, Pest Control, contractual obligations are met fully.
• Collating meter readings, chasing engineers for completion, and associated reporting.
• Daily reactive reporting to the client.
• Assigning subcontractor reactive work orders to the relevant subcontractor.
• Ensuring Sub-contractor Planner is accurately maintained at all times.
• Completion of the monthly client performance dashboard report.
• Raising Purchase Orders and receipting invoices with meticulous attention to detail.
• Problem solving – assisting with operational problems and finding a resolution through CAFM systems, Coupa, SAP, Egencia etc.
• Assisting the Account Manager with all aspects of the operation including but not limited to booking travel, organising meetings, completing Spreadsheets and writing performance reports.
• Proficient IT skills; with the ability to use various computer packages proficiently, including, SAP, Planon, Coupa, Word and Excel.(Training on SAP/Planon & Coupa). Also accessing and updating Customers Portals.
• Other administrative duties as required to support business needs.

What can we offer you?

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Previous experience within Administration is desirable.
• Proficient user of MS Office Applications including Word and Excel. Ideally a working knowledge of SAP, Planon and Coupa, although training will be given on these applications.
• A professional and courteous manner is required at all times; ability to communicate effectively with colleagues, managers and customers.
• Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs.
• Excellent interpersonal skills, the ability to understand and liaise with others.
• This list of duties is not exhaustive, and other duties may be required.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values-accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.