Contract & Compliance Admin Specialist

Equans UK & Ireland; Dunfermline; On-site; GBP 14,000 - 18,000; Part time

Benefits offered by this job

Annual leave

Life Cover

Discount schemes

Cycle to work

CSR days

Learning opportunities

Referral rewards

Employee networks

Wellbeing app

Job summary

Equans UK & Ireland is seeking a Contract Administrator to join the Quality and Compliance team at Fife Victoria Hospital on a permanent, part-time basis (22.5 hours per week). The role offers a salary of £16,040.70 per annum and a benefits package.

You will support operational teams with admin tasks, onboarding/offboarding, risk assessments, safety records, and maintenance coordination.

Qualifications

• Business Administration qualifications, apprenticeship, or training desirable.
• Familiarity with Healthcare sector and Facilities Management (including PFI/PPP Contracts).
• Experience with Maximo/E-Proc/SAP; training provided if needed.
• Strong computing skills with Outlook, Word, Excel, PowerPoint.
• Proven written and verbal communication with high accuracy and attention to detail.
• Enthusiasm, flexibility and team-working ability.
• Ability to prioritise, work independently and follow objectives without supervision.
• Ability to work well under pressure in a fast-moving environment.

Responsibilities

• Provide administrative support to operational teams to deliver SLAs and KPIs.
• Reception duties for onboarding/offboarding Contractors and Visitors.
• Prepare risk assessments, method statements, checklists and access permits.
• Issuing of high-visibility vests, keys, and passes; update of Contractors Board.
• Ensure inductions are monitored, delivered and up-to-date.
• Manage sign-in and works registers; update safety records.
• Maintain data for Management Safety Visits, Observations and Premises Inspections.
• Maintain site logbooks; renew as required.
• Coordinate planned maintenance scheduling and shift rotas.
• Monitor maintenance via Power BI dashboards and Maximo.
• File reports for planned and reactive maintenance; raise follow-ups.
• Support PDA usage and IT/software issues for site teams.
• Compile evidence for contract performance and monthly reports.
• Assist in audits and procurement activity via purchasing cards and E-Proc.
• Handle deliveries, training bookings, and on-site tracking spreadsheets.
• Manage HR annual leave/absences and meeting minutes.
• Attend meetings and take minutes; manage meeting room bookings.
• Participate in personal development and training plans.
• Provide cover across the admin team as required.

Skills

Written and verbal communication

Attention to detail

Teamworking

Prioritisation

Independent working

Under pressure

Education

Business Administration qualifications

Tools

Maximo

E-Proc

SAP

Microsoft Office

Job description

Equans UK & Ireland is seeking a Contract Administrator to join the Quality and Compliance team at Fife Victoria Hospital on a permanent, part-time basis (22.5 hours per week). The role offers a salary of £16,040.70 per annum and a benefits package.

You will support operational teams with admin tasks, onboarding/offboarding, risk assessments, safety records, and maintenance coordination.