Contract Administrator – Facilities & Compliance

Equans UK & Ireland; Bellshill; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

24 days annual leave

Life Cover 1.5x salary

Employee discount schemes

Cycle to work scheme

CSR days

Learning opportunities & training

Employee referral rewards

Access to employee networks

Employee Assistance Programme

Job summary

Equans UK & Ireland seeks a Contract Administrator at our Bellshill office. This full-time role (37.5 hours) reports to the Account Manager, delivering professional admin support to operations and managers, and ensuring contractual obligations are met.

You will handle communications with engineers, customers and suppliers, process purchase orders and invoices, and support CAFM systems and dashboard reporting. Training is provided for SAP/Planon/Coupa, with a comprehensive benefits package.

Qualifications

• Excellent communication with engineers, customers and suppliers.
• Training on SAP/Planon & Coupa will be provided.
• Proficient in MS Office, esp. Word and Excel.

Responsibilities

• Answer calls and provide direction to operations staff.
• Assign work to soft services providers to meet contractual obligations.
• Collate meter readings and chase engineers for completion.
• Prepare daily reactive reports for the client.
• Raise purchase orders and receipting invoices with accuracy.
• Maintain Sub-contractor Planner and monthly client dashboard reports.
• Support the Account Manager with travel, meetings and reporting.
• Access and update customer portals and CAFM systems as required.
• Other administrative duties to support the business needs.

Skills

Excellent communication

Organisational skills

Interpersonal skills

Time management

Tools

SAP

Planon

Coupa

Word

Excel

Job description

Equans UK & Ireland seeks a Contract Administrator at our Bellshill office. This full-time role (37.5 hours) reports to the Account Manager, delivering professional admin support to operations and managers, and ensuring contractual obligations are met.

You will handle communications with engineers, customers and suppliers, process purchase orders and invoices, and support CAFM systems and dashboard reporting. Training is provided for SAP/Planon/Coupa, with a comprehensive benefits package.