Facilities Compliance & Procurement Specialist

Lumentum Operations LLC; Northampton; On-site; GBP 25,000 - 32,000; Full time

Job summary

Lumentum Operations LLC is seeking an organised Maintenance Administrator to support procurement, compliance and admin tasks for site maintenance and facilities. You will raise POs, manage records, assist with audits and coordinate contractor activities to maintain safe, compliant operations.

The role requires strong attention to detail, proficiency in MS Office, and experience with CMMS/ERP systems, with the ability to juggle multiple priorities in a manufacturing environment.

Qualifications

• Experience raising and managing purchase orders.
• Strong organisational and administrative skills.
• Experience managing records, schedules and compliance documentation.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Confident communication skills and the ability to work with internal teams and contractors.
• Experience working in a manufacturing, engineering, laboratory, cleanroom or high-compliance environment.
• Experience using a CMMS, ERP or procurement system.
• Knowledge of statutory inspection requirements and contractor control.
• Experience supporting audits, risk assessments and corrective action plans.
• IOSH, NEBOSH or relevant compliance training.
• Experience with permit-to-work systems and controlled documentation.

Responsibilities

• Raise purchase orders for maintenance, facilities, compliance and contractor requirements.
• Ensure purchase orders are raised against approved quotations, budgets and agreed scopes of work.
• Check that correct cost centres, project codes and approval routes are used.
• Liaise with procurement, finance, suppliers and contractors to resolve purchase order queries.
• Track purchase orders through to completion and confirm delivery of goods or services.
• Support the matching of purchase orders, delivery notes, invoices and service reports.
• Maintain the statutory compliance register and inspection schedule.
• Coordinate inspections, testing and certification for safety-critical and legally required equipment.
• Coordinate contractor attendance, pre-arrival requirements and site access.
• Maintain contractor records, insurance details, competencies and training certificates.
• Support the administration of permits to work, risk assessments and method statements.
• Track contractor performance, service reports and outstanding actions.
• Maintain maintenance-related risk registers and action plans.
• Provide clear updates on maintenance, procurement and compliance performance.

Skills

Purchase orders

Procurement

Compliance

CMMS / ERP systems

Excel / Outlook

Organisational skills

Attention to detail

Communication

Multitasking

Safety compliance awareness

Education

Compliance training certificates (IOSH/NEBOSH)

Tools

CMMS software

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

Lumentum Operations LLC is seeking an organised Maintenance Administrator to support procurement, compliance and admin tasks for site maintenance and facilities. You will raise POs, manage records, assist with audits and coordinate contractor activities to maintain safe, compliant operations.

The role requires strong attention to detail, proficiency in MS Office, and experience with CMMS/ERP systems, with the ability to juggle multiple priorities in a manufacturing environment.