Facilities & Compliance Assistant – Estates Admin

Springcare Care Homes Ltd; Basingstoke and Deane; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Family friendly policies

Counselling and wellbeing support

Supportive Head Office team

Smooth recruitment process

Auto enrolment pension

Blue Light Card

Training and career development

Job summary

Springcare Care Homes Ltd is looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office. You will support smooth facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.

This varied role requires attention to detail and excellent communication skills, with responsibilities

Qualifications

• Experience working in an administrative role.
• Strong attention to detail and accuracy.
• Excellent organisational and planning skills.
• Good communication and interpersonal skills.
• Problem-solving ability and ability to prioritise workload.

Responsibilities

• Coordinating and maintaining company fleet information, including servicing, MOTs, Paying Car TAX and related records.
• Liaising with external contractors and internal maintenance teams.
• Supporting the review and tracking of compliance checks and planned maintenance schedules.
• Providing general administrative support to the Estates & Facilities team.
• Monitoring emails and ensuring messages are passed on promptly and accurately.
• Drafting letters and documents using company templates where possible.
• Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors.
• Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times.

Skills

Administrative experience

Attention to detail

Organization skills

Communication skills

Job description

Springcare Care Homes Ltd is looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office. You will support smooth facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.

This varied role requires attention to detail and excellent communication skills, with responsibilities