Assistant Facilities Administrator

Springcare Care Homes Ltd; Basingstoke and Deane; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Family friendly policies

Counselling and wellbeing support

Supportive Head Office team

Smooth recruitment process

Auto enrolment pension

Blue Light Card

Training and career development

Job summary

Springcare Care Homes Ltd is looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office. You will support smooth facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.

This varied role requires attention to detail and excellent communication skills, with responsibilities

Qualifications

• Experience working in an administrative role.
• Strong attention to detail and accuracy.
• Excellent organisational and planning skills.
• Good communication and interpersonal skills.
• Problem-solving ability and ability to prioritise workload.

Responsibilities

• Coordinating and maintaining company fleet information, including servicing, MOTs, Paying Car TAX and related records.
• Liaising with external contractors and internal maintenance teams.
• Supporting the review and tracking of compliance checks and planned maintenance schedules.
• Providing general administrative support to the Estates & Facilities team.
• Monitoring emails and ensuring messages are passed on promptly and accurately.
• Drafting letters and documents using company templates where possible.
• Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors.
• Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times.

Skills

Administrative experience

Attention to detail

Organization skills

Communication skills

Job description

Springcare is a group of residential and nursing homes providing high-quality, person-centred care across a wide range of services.

The Role

We are looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office.

You will play a key role in supporting the smooth running of facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.

This is a varied role where no two days are the same, requiring strong attention to detail and excellent communication skills.

Key Responsibilities

• Coordinating and maintaining company fleet information, including servicing, MOTs, Paying Car TAX and related records
• Liaising with external contractors and internal maintenance teams
• Supporting the review and tracking of compliance checks and planned maintenance schedules
• Providing general administrative support to the Estates & Facilities team
• Monitoring emails and ensuring messages are passed on promptly and accurately
• Drafting letters and documents using company templates where possible
• Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors
• Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times

What We’re Looking For:

• Experience working in an administrative role
• Strong attention to detail and accuracy
• Excellent organisational and planning skills
• Good communication and interpersonal skills
• Problem-solving ability and ability to prioritise workload

What we can offer to you:

• Family friendly policies.
• Access to counselling and wellbeing support.
• A supportive and welcoming Head Office team
• Smooth robust recruitment process through our portal
• Access to our auto enrolment pension subject to qualifying criteria
• Access to Blue Light Card – where you can make savings across hundreds of national retailers.
• Fully funded training for nationally recognised qualifications and opportunities for career development.

If you are interested in joining Springcare, we would love to hear from you!

Successful applicants would require two written references, a standard/enhanced DBS (Disclosure Barring Service) (depending on role) and evidence of a right to work in the UK check.

Springcare are committed to safe and fair recruitment, safeguarding, and protecting those we care for and serve. We make sure all of our staff are vetted, selected, trained and supervised fairly and to a high standard so that they can provide safe, effective and compassionate care.

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