Assistant Facilities Administrator

SPRINGCARE LTD; Basingstoke and Deane; On-site; GBP 22,000 - 30,000; Full time

Job summary

SPRINGCARE LTD is seeking an Assistant Facilities Administrator to join the Estates & Facilities team at Head Office. You will support smooth facilities administration across the organisation, maintain accurate records, monitor compliance tasks, and manage communications between teams, homes, and external contractors.

You will coordinate and maintain fleet information, including servicing, MOTs, paying car tax, and related records, while handling general admin and ad hoc duties as directed by

Qualifications

• Experience working in an administrative role
• Strong attention to detail and accuracy
• Excellent organisational and planning skills
• Good communication and interpersonal skills
• Confident IT skills (Microsoft Word, Excel, Outlook)
• Strong written communication skills
• Problem-solving ability and ability to prioritise workload

Responsibilities

• Liaising with external contractors and internal maintenance teams
• Supporting the review and tracking of compliance checks and planned maintenance schedules
• Providing general administrative support to the Estates & Facilities team
• Monitoring emails and ensuring messages are passed on promptly and accurately
• Drafting letters and documents using company templates where possible
• Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors
• Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times

Skills

Organisation

Attention to detail

Communication skills

Interpersonal skills

Written communication

Problem solving

Prioritisation

Tools

Microsoft Word

Excel

Outlook

MS Office

Job description

We are looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office.

You will play a key role in supporting the smooth running of facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors., Coordinating and maintaining company fleet information, including servicing, MOTs, Paying Car TAX and related records

• Liaising with external contractors and internal maintenance teams
• Supporting the review and tracking of compliance checks and planned maintenance schedules
• Providing general administrative support to the Estates & Facilities team
• Monitoring emails and ensuring messages are passed on promptly and accurately
• Drafting letters and documents using company templates where possible
• Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors
• Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times

This is a varied role where no two days are the same, requiring strong attention to detail and excellent communication skills.

• Experience working in an administrative role
• Strong attention to detail and accuracy
• Excellent organisational and planning skills
• Good communication and interpersonal skills
• Confident IT skills (Microsoft Word, Excel, Outlook)
• Strong written communication skills
• Problem-solving ability and ability to prioritise workload

Successful applicants would require two written references, a standard/enhanced DBS (Disclosure Barring Service) (depending on role) and evidence of a right to work in the UK check.