Facilities Co-Ordinator

TN United Kingdom; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Facilities Co-Ordinator to ensure the efficient operation of their office facilities. This role involves collaborating closely with the Facilities Manager and team members to maintain a safe and comfortable environment for staff and clients. The ideal candidate will possess exceptional organizational and customer service skills, with a strong background in facilities maintenance and health and safety compliance. This position offers a flexible work environment, including the option for home working, making it an exciting opportunity for those looking to contribute to a dynamic team.

Qualifications

• 5+ years in a professional services firm, ideally with listed buildings.
• Experience supporting fee earners and organizing large meetings.

Responsibilities

• Assist in maintaining office premises and coordinate repairs.
• Monitor health and safety standards and conduct safety inspections.
• Support budget management and liaise with vendors.

Skills

Organizational Skills

Customer Service

Facilities Maintenance

Health and Safety Compliance

Budget Management

Job description

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Term: Permanent
Reports to: Facilities Manager
Team: Executive Office

About Farrer & Co

Farrer & Co is synonymous with the highest quality legal advice and service.

We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London, we work with trusted professionals around the world to deliver a seamless international service.

Our clients present us with complex and varied challenges. Whether that's a family trust issue, a multinational corporate transaction, or an emerging reputation threat, they need clear, fast, and innovative advice. That's why they choose us.

Our clients value our in-depth knowledge, technical excellence, and diverse disciplines. But what truly sustains our relationships is our pragmatic, straightforward approach, steadfast values, and commitment to doing the right thing for the best results.

Exceptional client service is central to our ethos. We are modern lawyers with timeless values.

Scope

As a Facilities Co-Ordinator at Farrer & Co, you will ensure the efficient operation of our office facilities. You will work closely with the Facilities Manager, team members, and contractors to maintain a safe, clean, and comfortable environment for staff and clients.

Responsibilities

• Facilities Maintenance: Assist in maintaining the office premises, coordinate repairs, oversee service contracts, and manage assets using databases and planners.
• Space Management: Support space planning, office moves, reconfigurations, and manage physical requirements for various areas.
• Health and Safety Compliance: Monitor standards, conduct safety inspections, support DSE compliance, and manage safety documentation and inductions.
• Budget and Contract Management: Liaise with vendors, manage contracts, handle landlord requirements, and maintain spend databases.
• Budget Management: Assist in developing and tracking the facilities budget, ensuring cost-effectiveness and reporting variances.
• Environmental Sustainability: Promote sustainable practices within the office.
• Emergency Response: Develop emergency plans, conduct drills, and maintain emergency equipment.
• Team Collaboration: Work with various departments and contractors, providing backup support as needed.

Skills and Experience

• Experience supporting fee earners and legal requirements.
• Experience organizing large meetings and communications support.
• At least 5 years in a professional services firm; experience with listed buildings is advantageous.
• Excellent organizational skills and ability to prioritize.
• Exceptional customer service skills.

Additional Information

The working hours are 9:30 am - 5:30 pm, with flexibility and willingness to work beyond hours if required. The firm supports agile working, including home working, with a minimum number of days in the London office.

Farrer & Co is an equal opportunity employer, welcoming applications from diverse backgrounds. We conduct pre-employment screening, including criminal history and credit checks.