Facilities Co-Ordinator

Utility Warehouse Limited; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to enhance the working environment across multiple hubs. This role is pivotal in ensuring safety, compliance, and a welcoming atmosphere for all employees. You will lead daily operations, manage maintenance, and collaborate with teams to create an efficient workspace. With a focus on personal and professional growth, this position offers a chance to make a significant impact while enjoying a range of benefits, including a competitive salary and opportunities for development. Join a mission-driven company that values its people and fosters an inclusive culture.

Benefits

Share Options

Matched Contribution Pension Scheme

Discounted Private Health Insurance

Employee Assistance Line

Free Virtual GP

Family-Friendly Policies

Qualifications

• Experience in a similar Facilities Coordinator/Assistant role.
• Knowledge of health and safety regulations and compliance.

Responsibilities

• Maintain health & safety by updating policies and audits.
• Supervise maintenance and refurbishment activities across hubs.
• Inspect facilities for maintenance needs and safety hazards.

Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

General Maintenance Skills

Health and Safety Knowledge

Proactive Attitude

Education

IOSH Managing Safely Training

Level 4 Qualification in IWFM (willingness to pursue)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Netsuite

GDrive

Job description

Location: split between Colindale and Farringdon hubs

Hi! We're UW. We’re on a mission to take the headache out of utilities by providing them all in one place. One bill for energy, broadband, mobile and insurance and a whole lot of savings!

We’re aiming to double in size as we help more people to stop wasting time and money. Big ambitions, to be delivered by people like you. We’re looking for a capable, team-oriented, friendly, and solutions-driven Facilities Coordinator to join our team.

Got your attention? Read on…

We put people first. It’s all about you…

You’ll be an organised planner at heart with a want to know how and why things work the way they do. You’ll have had some hands-on experience within a similar Facilities Assistant/ Coordinator role and have a passion for building great relationships with both internal and external colleagues. This is a people-centric role and key to the wellbeing and safety of all employees making use of our hubs across the UK to ensure we are providing a safe, compliant and welcoming environment that we can all be proud of.

You’ll also have:

1. Experience in a similar Facilities Coordinator/Assistant role
2. Experience of and training around IOSH managing safely, fire awareness, first aid, legionella awareness and other legal compliance requirements - Fire Marshall and First Aider trained
3. Knowledge of IWFM and willingness to work towards Level 4 Qualification with training support
4. Excellent organisational skills
5. Interpersonal skills and the ability to build relationships
6. An exceptional eye for detail and a proactive, can-do attitude
7. A strong sense of ownership and pride in the environments you help maintain
8. Good general maintenance skills
9. Basic working knowledge of Health and Safety
10. Intermediate IT skills, including the ability to use Microsoft Outlook, Word and Excel, Netsuite, GDrive
11. Clean UK driving licence

We work together as a team. Your team and the people you work with…

Due to our continued growth, we are looking for a friendly, hardworking and practical individual to take on a Facilities Coordinator position. In this role you will lead the day to day running of our hubs across Colindale, Farringdon, Alton and Selkirk to ensure our employees have the best experience and environment when working. Ensuring consistency, safety, and efficiency across all locations. Working with an established team, you will have a diverse area of responsibilities, incorporating not just the generic Facilities Management duties, but meaningful input on projects and real opportunities for personal and professional growth within the FM industry.

We deliver progress. What you’ll do and how you will make an impact…

1. Maintaining health & safety through updating and maintaining policies, risk assessments audits
2. Supervising and coordinating maintenance, repair, and refurbishment activities for our hubs across Colindale, Farringdon and Selkirk
3. Regularly inspecting facilities to identify maintenance needs, safety hazards, and compliance issues
4. Collaborating with line manager to understand space requirements and allocate workspace accordingly
5. Stock control, including the order and delivery of stationery and equipment for Colindale, Farringdon, Alton and Selkirk
6. Maintaining accurate records of space allocations, floor plans, and occupancy data for Farringdon, Alton and Selkirk
7. Enforcing health and safety policies and procedures to maintain a secure and compliant environment
8. Identifying opportunities and staying informed about industry best practices for recycling and sustainability practices.
9. Identifying cost-saving opportunities and recommending efficiency improvements.
10. Raising Purchase orders, reviewing invoices, track expenditures, and ensure timely payment to vendors for Farringdon, Alton and Selkirk
11. Managing and assisting onsite contractors, ensuring adherence to company standards, schedules, and safety procedures
12. Supporting project delivery and playing an active role in continuous improvement initiatives
13. Providing ad hoc support where required at our other sites.
14. Lifting and shifting/churn/office moves

So why pick UW?

We’ve got big ambitions so there’s going to be plenty of challenges. There are also a lot of benefits:

1. An industry benchmarked salary. We’ll share it during your first conversation.
2. Share Options and a Save as You Earn scheme.
3. Discount on our services and you get our coveted Cashback Card for free.
4. A matched contribution pension scheme and life assurance up to 4x your salary.
5. Family-friendly policies, designed to help you and your family thrive.
6. Discounted private health insurance, access to an Employee Assistance line and a free Virtual GP.
7. Belonging groups that help UW shape an even more inclusive future.
8. A commitment to helping you develop and grow in your role.

Apply here!

You’ve got this far… Hit apply - we can’t wait to hear from you! Worried you don’t hit all the criteria? We welcome applications from diverse and varied backgrounds so get your application in and let’s chat

Additional Information

Not sure you meet all the requirements? Let us decide! Research shows that women and members of other underrepresented groups tend not to apply for jobs if they think they may not meet every qualification, when in fact they often do.

We provide equal opportunities, a diverse and inclusive work environment, and fairness for everyone. You are welcome to apply no matter your age, disability, gender, marriage or civil partnership status, pregnancy and maternity status, race, religion or belief, or sexual orientation. Please don’t be afraid to ask about what we can do to support your needs. All requests will be carefully and fairly considered.

Please note, if you are successful and offered a role at UW, you will be subject to a background check. Where checks are unsatisfactory or incomplete and/or a failure to reveal information relating to convictions that you are required to identify as part of the background checks, could lead to withdrawal of an offer of employment.