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Facilities Co-Ordinator

Utility Warehouse

London

On-site

GBP 30,000 - 50,000

Full time

11 days ago

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Job summary

An established industry player is seeking a Facilities Coordinator to support the day-to-day operations across multiple hubs. This role is crucial for ensuring a safe, compliant, and welcoming environment for all employees. The ideal candidate will possess strong organisational skills, a proactive attitude, and a passion for building relationships. With opportunities for personal and professional growth, this position offers a chance to make a significant impact in a dynamic team. Join a forward-thinking company dedicated to providing exceptional service and fostering a collaborative work environment.

Benefits

Share Options

Discounted Private Health Insurance

Matched Pension Contributions

Cashback Card

Family-Friendly Policies

Employee Assistance Line

Virtual GP Access

Qualifications

Experience in a Facilities Coordinator/Assistant role.
Training in health and safety regulations and compliance.
Strong organisational and interpersonal skills.

Responsibilities

Maintain health & safety policies and risk assessments.
Supervise maintenance and repair activities across hubs.
Inspect facilities for maintenance needs and compliance.

Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

Problem Solving

Health and Safety Knowledge

General Maintenance Skills

Education

IOSH Managing Safely Training

IWFM Level 4 Qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Netsuite

GDrive

Location: split between Colindale and Farringdon hubs

Hi! We're UW. We’re on a mission to take the headache out of utilities by providing them all in one place. One bill for energy, broadband, mobile and insurance and a whole lot of savings!

We’re aiming to double in size as we help more people to stop wasting time and money. Big ambitions, to be delivered by people like you. We’re looking for a capable, team-oriented, friendly, and solutions-driven Facilities Coordinator to join our team.

Got your attention? Read on…

We put people first. It’s all about you…

You’ll be an organised planner at heart with a want to know how and why things work the way they do. You’ll have had some hands-on experience within a similar Facilities Assistant/ Coordinator role and have a passion for building great relationships with both internal and external colleagues. This is a people-centric role and key to the wellbeing and safety of all employees making use of our hubs across the UK to ensure we are providing a safe, compliant and welcoming environment that we can all be proud of.

You’ll also have:

Experience in a similar Facilities Coordinator/Assistant role

Experience of and training around IOSH managing safely, fire awareness, first aid, legionella awareness and other legal compliance requirements - Fire Marshall and First Aider trained

Knowledge of IWFM and willingness to work towards Level 4 Qualification with training support

Excellent organisational skills

Interpersonal skills and the ability to build relationships

An exceptional eye for detail and a proactive, can-do attitude

A strong sense of ownership and pride in the environments you help maintain

Good general maintenance skills

Basic working knowledge of Health and Safety

Intermediate IT skills, including the ability to use Microsoft Outlook, Word and Excel, Netsuite, GDrive

Clean UK driving licence

We work together as a team. Your team and the people you work with…

Due to our continued growth, we are looking for a friendly, hardworking and practical individual to take on a Facilities Coordinator position. In this role you will lead the day to day running of our hubs across Colindale, Farringdon, Alton and Selkirk to ensure our employees have the best experience and environment when working. Ensuring consistency, safety, and efficiency across all locations.. Working with an established team, you will have a diverse area of responsibilities, incorporating not just the generic Facilities Management duties, but meaningful input on projects and real opportunities for personal and professional growth within the FM industry.

We deliver progress. What you’ll do and how you will make an impact…

Maintaining health & safety through updating and maintaining policies, risk assessments audits

Supervising and coordinate maintenance, repair, and refurbishment activities for our hubs across Colindale, Farringdon and Selkirk

Regularly inspecting facilities to identify maintenance needs, safety hazards, and compliance issues

Collaborating with line manager to understand space requirements and allocate workspace accordingly

Stock control, including the order and delivery of stationery and equipment for Colindale, Farringdon, Alton and Selkirk

Maintaining accurate records of space allocations, floor plans, and occupancy data for Farringdon, Alton and Selkirk

Enforcing health and safety policies and procedures to maintain a secure and compliant environment

Identifying opportunities and staying informed about industry best practices for recycling and sustainability practices.

Identifying cost-saving opportunities and recommending efficiency improvements.

Raising Purchase orders, reviewing invoices, track expenditures, and ensure timely payment to vendors for Farringdon, Alton and Selkirk

Managing and assisting onsite contractors, ensuring adherence to company standards, schedules, and safety procedures

Supporting project delivery and playing an active role in continuous improvement initiatives

Providing ad hoc support where required at our other sites.

Lifting and shifting/churn/office moves

So why pick UW?

We’ve got big ambitions so there’s going to be plenty of challenges. There are also a lot of benefits:

An industry benchmarked salary. We’ll share it during your first conversation.

Share Options and a Save as You Earn scheme.

Discount on our services and you get our coveted Cashback Card for free.

A matched contribution pension scheme and life assurance up to 4x your salary.

Family-friendly policies, designed to help you and your family thrive.

Discounted private health insurance, access to an Employee Assistance line and a free Virtual GP.

Belonging groups that help UW shape an even more inclusive future.

A commitment to helping you develop and grow in your role.

Apply here!

You’ve got this far… Hit apply - we can’t wait to hear from you! Worried you don’t hit all the criteria? We welcome applications from diverse and varied backgrounds so get your application in and let’s chat

Job Title: Facilities Coordinator

Location: split between Colindale and Farringdon hubs

Hi! We're UW. We’re on a mission to take the headache out of utilities by providing them all in one place. One bill for energy, broadband, mobile and insurance and a whole lot of savings!

Got your attention? Read on…

We put people first. It’s all about you…

You’ll also have:

Experience in a similar Facilities Coordinator/Assistant role
Experience of and training around IOSH managing safely, fire awareness, first aid, legionella awareness and other legal compliance requirements - Fire Marshall and First Aider trained
Knowledge of IWFM and willingness to work towards Level 4 Qualification with training support
Excellent organisational skills
Interpersonal skills and the ability to build relationships
An exceptional eye for detail and a proactive, can-do attitude
A strong sense of ownership and pride in the environments you help maintain
Good general maintenance skills
Basic working knowledge of Health and Safety
Good problem solving skills
Intermediate IT skills, including the ability to use Microsoft Outlook, Word and Excel, Netsuite, GDrive
Clean UK driving licence

We work together as a team. Your team and the people you work with…

We deliver progress. What you’ll do and how you will make an impact…

Maintaining health & safety through updating and maintaining policies, risk assessments audits
Supervising and coordinate maintenance, repair, and refurbishment activities for our hubs across Colindale, Farringdon and Selkirk
Regularly inspecting facilities to identify maintenance needs, safety hazards, and compliance issues
Collaborating with line manager to understand space requirements and allocate workspace accordingly
Stock control, including the order and delivery of stationery and equipment for Colindale, Farringdon, Alton and Selkirk
Maintaining accurate records of space allocations, floor plans, and occupancy data for Farringdon, Alton and Selkirk
Enforcing health and safety policies and procedures to maintain a secure and compliant environment
Identifying opportunities and staying informed about industry best practices for recycling and sustainability practices.
Identifying cost-saving opportunities and recommending efficiency improvements.
Raising Purchase orders, reviewing invoices, track expenditures, and ensure timely payment to vendors for Farringdon, Alton and Selkirk
Managing and assisting onsite contractors, ensuring adherence to company standards, schedules, and safety procedures
Supporting project delivery and playing an active role in continuous improvement initiatives
Providing ad hoc support where required at our other sites.
Lifting and shifting/churn/office moves

So why pick UW?

We’ve got big ambitions so there’s going to be plenty of challenges. There are also a lot of benefits:

An industry benchmarked salary. We’ll share it during your first conversation.
Share Options and a Save as You Earn scheme.
Discount on our services and you get our coveted Cashback Card for free.
A matched contribution pension scheme and life assurance up to 4x your salary.
Family-friendly policies, designed to help you and your family thrive.
Discounted private health insurance, access to an Employee Assistance line and a free Virtual GP.
Belonging groups that help UW shape an even more inclusive future.
A commitment to helping you develop and grow in your role.

Apply here!

Additional Information

Not sure you meet all the requirements? Let us decide! Research shows that women and members of other underrepresented groups tend not to apply for jobs if they think they may not meet every qualification, when in fact they often do.

We provide equal opportunities, a diverse and inclusive work environment, and fairness for everyone. You are welcome to apply no matter your age, disability, gender, marriage or civil partnership status, pregnancy and maternity status, race, religion or belief, or sexual orientation. Please don’t be afraid to ask about what we can do to support your needs. All requests will be carefully and fairly considered.

Please note, if you are successful and offered a role at UW, you will be subject to a background check. Where checks are unsatisfactory or incomplete and/or a failure to reveal information relating to convictions that you are required to identify as part of the background checks, could lead to withdrawal of an offer of employment.

Seniority level

Seniority level
Not Applicable

Employment type

Employment type
Full-time

Job function

Job function
General Business

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