Facilities Co-ordinator

Colchester Institute; Colchester; On-site; GBP 25,000 - 30,000; Full time

Job summary

Colchester Institute seeks a proactive Facilities Coordinator to manage small works and maintenance projects. Key responsibilities include acting as a liaison for external parties, conducting inspections, and maintaining documentation. This role calls for excellent coordination skills and a commitment to service delivery in a dynamic educational environment.

Qualifications

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or equivalent.
• Education to Level 3 or above in relevant subject area.
• Familiarity with facilities documentation required.

Responsibilities

• Main point of contact for external parties for maintenance tasks.
• Conduct building inspections and manage related works.
• Manage documentation files for all undertaken works.

Skills

Customer service

Coordination

Stakeholder engagement

Education

Level 2 qualification in English and Math

Level 3 qualification or higher

Tools

Microsoft 365

Sharepoint

Teams

Word

Excel

Job description

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Colchester Institute has an Exciting Opportunity in the Education Sector!

We are seeking a proactive and highly motivated Facilities Coordinator to join our team and play a key role in the planning and delivery of a wide range of small works and reactive maintenance projects across all college sites. This is an exciting opportunity for an individual with excellent coordination skills and a strong focus on service delivery and stakeholder engagement.

About the Role:

•Being the main point of contact for all external parties and instruct reactive maintenance works including arranging estimates, raising purchases and processing invoices.

• Visit college premises to undertake building inspections and arrange works as necessary.

• Implement and manage documentation files for all works undertaken, using shared files and systems.

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent.

• Education to Level 3 or above and/or a professional qualification in relevant subject area or equivalent.

• To have excellent customer service skills.

• To have working knowledge of Microsoft 365 systems including Sharepoint, Teams, Word and Excel.

• To be familiar with facilities documentation including O&M manuals, drawings and engineering reports.

Safeguarding Statement

Colchester Institute is committed to the rights of learners within all its learning locations; it is committed to promoting their welfare, protecting their physical and psychological well-being and safeguarding them from all forms of abuse. The College’s Safeguarding and Child Protection policy aims to ensure that all learners attending the College do so in a safe and secure environment. Colchester Institute expects all staff to share this commitment. For more information on the College’s Safeguarding and Child Protection policy, please, contact the Student Services department at the College.

DescriptionSupporting documentsEmployerLocation

Facilities Co-ordinator

Colchester Institute has an Exciting Opportunity in the Education Sector!

We are seeking a proactive and highly motivated Facilities Coordinator to join our team and play a key role in the planning and delivery of a wide range of small works and reactive maintenance projects across all college sites. This is an exciting opportunity for an individual with excellent coordination skills and a strong focus on service delivery and stakeholder engagement.

About the Role:

•Being the main point of contact for all external parties and instruct reactive maintenance works including arranging estimates, raising purchases and processing invoices.

• Visit college premises to undertake building inspections and arrange works as necessary.

• Implement and manage documentation files for all works undertaken, using shared files and systems.

Essential Requirements:

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent.

• Education to Level 3 or above and/or a professional qualification in relevant subject area or equivalent.

Essential Experience:

• To have excellent customer service skills.

• To have working knowledge of Microsoft 365 systems including Sharepoint, Teams, Word and Excel.

• To be familiar with facilities documentation including O&M manuals, drawings and engineering reports.

Safeguarding Statement

Colchester Institute is committed to the rights of learners within all its learning locations; it is committed to promoting their welfare, protecting their physical and psychological well-being and safeguarding them from all forms of abuse. The College’s Safeguarding and Child Protection policy aims to ensure that all learners attending the College do so in a safe and secure environment. Colchester Institute expects all staff to share this commitment. For more information on the College’s Safeguarding and Child Protection policy, please, contact the Student Services department at the College.