Facilities & Meeting Room Co-Ordinator

JR United Kingdom; City Of London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A dynamic law firm in London seeks a Facilities & Meeting Room Coordinator to enhance their support team. The successful candidate will manage meeting room setups and facilitate communication within the team and with contractors to ensure a smooth operation, all within a professional, high-paced environment.

Qualifications

• Experience in setting up meeting room configurations and performing related tasks in a professional office environment.

Responsibilities

• Setting up furniture and equipment configurations for client meetings.
• Being the main contact for London staff regarding facility issues.
• Liaising with contractors and suppliers, managing communication.

Skills

Communication

Problem Solving

Organizational Skills

Liaising with Contractors

Job description

Social network you want to login/join with:

Facilities & Meeting Room Co-Ordinator, London (City of London)

Client: LAW CHOICE RECRUITMENT

Location:

London (City of London), United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

Job Description:

A dynamic and forward-thinking law firm with offices at St Paul’s Fleet Street is seeking a Conference Room and Facilities Coordinator to join their high-performing facilities support team. Daily duties include:

• Setting up furniture and equipment configurations for client meetings, conferences, seminars, and training sessions.
• Being the main contact for London staff regarding faults, failures, spills, leaks, etc., and coordinating resources to resolve issues.
• Liaising with contractors and suppliers, including access control, building management, cleaning, M&E, and other FM service providers.
• Communicating daily with on-site M&E engineers and subcontractors.
• Using systems such as BMS, Access system, CCTV, and M&E portal.
• Ordering office supplies like desk equipment, access passes, stationery, and liaising with suppliers.
• Conducting daily checks of facilities areas (reception, kitchens, meeting rooms) to ensure cleanliness and supplies, and completing floor walks.

To apply, you should be confident and outgoing, comfortable liaising with Partners and senior management, with experience in setting up meeting room configurations and performing related tasks in a professional office environment.