Reprographics & Facilities Assistant

Christ Reformed Church; City Of London; On-site; GBP 28,000 - 36,000; Full time

Job summary

A leading law firm in the City of London is seeking a Reprographics & Scanning Assistant to deliver essential administrative support. This role requires a detail-oriented individual with at least 12 months of experience in a legal or professional services environment. Responsibilities include managing document scanning, assisting facilities, and providing reprographics service. The position offers an opportunity to work closely with legal professionals and enhance operational processes.

Qualifications

• Minimum of 12 months experience within a law firm.
• Proficiency in Microsoft Office 365 including Outlook, Word, Excel, PowerPoint.
• Ability to liaise with internal and external clients professionally.

Responsibilities

• Provide general administrative support including scanning and reprographics services.
• Manage incoming and outgoing documents and assist with office relocations.
• Support Facilities and Reception teams in daily operations.

Skills

Attention to detail

Communication skills

Proficient in Microsoft Office 365

Knowledge of Adobe Acrobat/PDF

Telephone manner

Tools

iManage Document Management System

Job description

My client, a leading law firm based in the City are seeking a Reprographics & Scanning Assistant to join their team on a permanent basis.

The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment.

This role is to provide comprehensive general administrative, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including

Scanning incoming post for employees into system

Providing a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal documents

Scanning documents into Document Management System and to Outlook

Discussing job requirements with staff members and ensuring work is completed to a high standard

Administrative tasks such as filing and locating documents, proof reading documents before sending

Assisting Facilities with processing and franking outgoing post

Managing consumables

Helping with office moves and relocations and moving boxes/files between departments

Working closely with the Facilities, Records and Reception teams

Assisting Facilities with the setting up of meeting rooms

Responding to emails, tickets, and telephone calls to the department

PERSON SPECIFICATION

Minimum Of 12 Months Experience Within a Law Firm

A high attention to detail to process and file documentation to a consistently high standard

Proficient in Microsoft Office 365 Outlook, Word, Excel, PowerPoint

Knowledge of Adobe Acrobat/PDF Docs

Able to liaise with internal and external clients at all levels

Good telephone manner

Excellent communication skills including written, verbal and face-to-face

Knowledge of the iManage Document Management System

Please apply today for immediate consideration!

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