Assistant Facilities Manager

Hexagon Group; Southampton; On-site; GBP 35,000 - 38,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Hexagon Group seeks an enthusiastic Assistant Facilities Manager to support the day-to-day operation of a corporate office in Southampton and supervise two nearby satellite sites. The role covers hard and soft services with travel between sites as required.

A discretionary bonus accompanies a salary of £35,000 to £38,000. You will manage contractors, coordinate maintenance, and maintain health and safety records, while delivering a high level of customer service to clients.

Qualifications

• Experience as Facilities Coordinator or Assistant Facilities Manager in a corporate office.
• Proven ability to manage contractors and oversee health and safety.
• Excellent customer service and stakeholder handling.

Responsibilities

• Oversee day-to-day facilities operations across the main site in Southampton and two nearby satellites.
• Coordinate planned preventative maintenance and reactive works with the Facilities Manager.
• Review audits to ensure KPIs and safety records are up to date.
• Raise purchase orders, perform site inspections, and produce reports with recommendations.
• Ensure robust emergency response procedures and fire safety arrangements.

Skills

Contractor management

Health & safety

Customer service

Education

IOSH qualification (advantageous)

Job description

We are looking for an enthusiastic and proactive Assistant Facilities Manager to join a leading facilities management company with an impressive portfolio of corporate clients. You will be responsible for supporting the smooth day-to-day operation of a client's main office in Southampton, while also overseeing two nearby satellite sites. The role will cover both hard and soft services, working closely with the Facilities Manager and travelling between the sites as required. The salary for this position is £35,000 to £38,000, alongside a generous benefits package including a discretionary bonus.

You will be responsible for the day-to-day management of facilities operations across the sites, including managing contractors and coordinating planned preventative maintenance and reactive works. You will carry out regular audits to ensure compliance and KPIs are consistently achieved, while keeping health and safety records and relevant systems up to date. The role will also involve raising purchase orders, conducting regular site inspections, producing reports and actioning any recommendations identified. Providing a high level of customer service will be key, alongside ensuring robust emergency response procedures are in place, including appropriate fire safety arrangements.

We are keen to speak with candidates who have previous experience working as a Facilities Coordinator or Assistant Facilities Manager within a corporate office environment. You will have proven experience managing contractors, overseeing health and safety and delivering a high level of customer service. An IOSH qualification would be advantageous, although not essential.

As the role has a strong focus on client and customer service, you will be a confident communicator with a proactive approach, a genuine passion for facilities management and an engaging personality.